Administrator (Part-time) (Ref: MMCL1900)

Macau Matters Company Limited; Hong Kong; On-site; HKD 64,000 - 93,000; Part time

Job summary

Macau Matters Company Limited in Hong Kong is seeking a part-time Administrator to support daily office operations from 9:30 to 13:00, Monday to Thursday, including procurement, filing and office services.

The ideal candidate has a Diploma in Business Administration or above, 3–5 years of general office experience, speaks English and Cantonese, and is proficient in Excel and PowerPoint. Excellent communication and detail orientation are essential.

Qualifications

• Diploma in Business Administration or above.
• 3–5 years' general office administration experience.
• Proficient in English and Cantonese.

Responsibilities

• Monitor daily administrative tasks (e.g., office operations from 9:30–13:00).
• Arrange handyman for office maintenance when needed.
• Maintain pantry area and supply stocks with proper controls.
• Prepare monthly procurement via E-Procurement; obtain quotations and issue purchase requisitions.
• Oversee staff onboarding/offboarding, travel arrangements, filing and copier services liaison.
• Match vendor invoices in Excel and follow through documentation for payment processing.
• Prepare monthly Sustainability Report by recording utilities usage.
• Support ad-hoc projects such as updating risk registers and contract lists.

Skills

Office administration

English & Cantonese

Attention to detail

Education

Diploma in Business Administration

Tools

Excel

PowerPoint

Job description

Administrator (Part-time) (Ref: MMCL1900)

Macau Matters Company Limited is wholly-owned subsidiary of Shun Tak Holdings Limited established in July 2006 to operate various retail facilities in Macau, Hong Kong and Greater China.

Working Hours: 9:30 - 13:00 (Monday - Thursday)

Key Responsibilities

Monitor daily administrative works e.g. starting from 0930 daily cleaning services, receipt of mailing and Pantry supply etc.

Arrange Handy-man to general office maintenance work when it requires.

Maintain Pantry area in good order with sufficient water supply in Asset registers in record and physical controls

Prepare (normally on monthly basis) regular office supply purchase via E-Procurement systems, obtain quotations, preparation of Purchase Requisitions etc., that requires compliances with STHL procurement policies.

Oversee RMG general office administrative tasks including Staff on board/ departure arrangement, Overseas trip travelling arrangement, filing systems management, server room access, photocopier services liaison, order stationeries etc.

Print incoming mails from @reatilmatters.com.hk ; match vendor invoices in EXCEL; follow through its documentation approval procedures and pass to F&A for payment process

Prepare monthly STHL-Sustainability Report by recording Utilities usage

Support ad-hoc projects/ assignments, e.g. Collect information for updating reporting - Risk Registers, Company Stamps Control List, Contract list control, Insurance Control List, Photocopying etc.

Requirements

Diploma in Business Administration or above

3-5 years' relevant experience in general office administration experiences

Good command of written and spoken English & Chinese/ Cantonese

Good Microsoft Applications skills including EXCEL and POWERPOINT

Excellent communication, interpersonal and problem-solving skills

Mature mind set with focus in details

Proactive to propose solutions

We offer long-term career prospect and competitive remuneration package to the appointed candidate.

The information supplied by the applicants will be used for recruitment purpose and in accordance with the Personal Data (Privacy) Policy of Shun Tak Group (a copy of which will be provided upon request). Personal data of the unsuccessful applicants will be destroyed in twelve months from the date of application. Only shortlisted candidates will be notified.

www.shuntakgroup.com