Specialist, General Affairs (1-year Contract)

Leadingnation; Hong Kong; On-site; HKD 201,000 - 290,000; Full time

Job summary

Leadingnation is seeking an organized Admin/Office Assistant in Hong Kong to support general administration and facilities management. The role involves handling office routines, coordinating with vendors, and maintaining document storage, with opportunities to assist the Team Head on various tasks.

The ideal candidate has a diploma or above, at least 2 years' experience in administration, and strong communication skills in English and Chinese.

Qualifications

• Diploma holder or above in any discipline.
• Minimum 2 years' relevant working experience in general administration.
• Self-motivated, multi-tasking, a good team player, able to work under pressure.
• Good communication and coordination skills.
• Fluent in written & spoken Chinese (Mandarin and Cantonese) and English.
• Proficient in MS Word, Excel & Chinese word processing.

Responsibilities

• Handle full spectrum of administrative function including office equipment and stationery supplies, company gift, document storage and destruction arrangements etc.
• Administer the printing of monthly bank statement
• Administer daily office routines and office premises management
• Coordinate with internal and external parties including contractors and vendors for facilities management and office administration matters
• Support other ad hoc job duties as assigned by Team Head

Skills

General administration

Multi-tasking

Team player

Communication skills

MS Word/Excel

Bilingual English/Chinese

Education

Diploma or above

Tools

MS Word

Excel

Chinese word processing

Job description

• 2 years' relevant working experience in general administration


• Administer daily office routines


• Facilities management and office administration

Responsibilities:

• Handle full spectrum of administrative function including office equipment and stationery supplies, company gift, document storage and destruction arrangements etc.


• Administer the printing of monthly bank statement


• Administer daily office routines and office premises management


• Coordinate with internal and external parties including contractors and vendors for facilities management and office administration matters


• Support other ad hoc job duties as assigned by Team Head

Ideal candidates should possess:

• Diploma holder or above in any discipline


• Minimum 2 years' relevant working experience in general administration


• Self-motivated and multi-tasking, a good team player and able to work under pressure


• Good communication and coordination skills


• Proficient in MS Word, Excel & Chinese word processing


• Fluent in written & spoken Chinese (Mandarin and Cantonese) and English

Selected candidate may be considered for a more senior/junior position depending on their experiences.

If applicable, the successful applicant’s offer confirmation is subject to the result of Mandatory Reference Check (MRC) under HKMA’s mandatory requirement. For details, please visit the corresponding website: https://www.hkab.org.hk/en/page/5/mandatory-reference-checking-scheme-phase-2

Personal information collected will be used for considering suitability for the post and strictly in accordance with our personal data policies. It is our policy to retain the personal data of unsuccessful applicants for future recruitment purposes for a period of maximum two years.