Administrative Secretary

BREAD Studio; Hong Kong Island; Sur place; HKD 134 000 - 268 000; Temps partiel

Avantages offerts par ce poste

Flexible working arrangements

Part-time remuneration package

Collaborative workspace

Résumé du poste

BREAD Studio is seeking a detail-oriented Administrative Secretary to join our team on a part-time basis, based in Hong Kong Island. You will provide essential administrative support across schedules, correspondence, and document preparation to keep our creative studio running smoothly.

Responsibilities include calendar management, tender document handling, and coordinating communications with internal teams.

Qualifications

• Proven experience as a secretary, administrative assistant or in a similar administrative support role.
• Excellent organisational and time management skills.
• Strong written and verbal communication in English; Cantonese/Mandarin is a plus.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and office management software.

Responsabilités

• Manage and maintain executive calendars and coordinate diary appointments.
• Handle internal and external correspondence, emails, and phone communications.
• Prepare and format documents, reports, presentations and other admin materials.
• Monitor tender portals and download/maintain records of tender notices and procurement documents.
• Provide administrative support for tender and bid submissions, compiling documents and coordinating inputs.

Connaissances

Secretarial experience

Organisation

Time management

English communication

MS Office

Outils

Microsoft Office

Description du poste

About the role

BREAD Studio is seeking a detail-oriented and organised Administrative Secretary to join our team on a part-time basis. This role is based in Hong Kong Island and offers the opportunity to provide essential administrative support to our creative studio environment. As Administrative Secretary, you will be instrumental in ensuring the smooth day-to-day operations of the office, managing schedules, correspondence, and a variety of administrative tasks that keep our business running efficiently. This position plays a vital role in supporting the wider team and enabling staff to focus on their core responsibilities.

What you'll be doing

Approximinatey 2 days per week, no fixed day or schedule required

Managing and maintaining executive calendars, scheduling meetings and coordinating diary appointments

Handling incoming and outgoing correspondence, emails, and telephone communications with professionalism and discretion

Preparing and formatting documents, reports, presentations and other administrative materials

Monitor relevant tender portals and websites; identify, download, and maintain records of tender notices and related procurement documents relevant to the company’s business.

Provide administrative support for tender and bid submissions, including compiling technical documents, completing standard forms, coordinating inputs from internal team members, preparing O-charts, and ensuring documents are properly formatted.

Handling confidential information with discretion and professionalism

What we’re looking for

Proven experience as a secretary, administrative assistant or in a similar administrative support role

Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively

Strong written and verbal communication skills in English; proficiency in Cantonese or Mandarin Chinese is advantageous

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software

Meticulous attention to detail with a commitment to accuracy in all administrative tasks

Professional demeanour with excellent interpersonal skills and the ability to work well with diverse teams

Ability to work independently and manage workload autonomously within a flexible, creative environment

Discretion and confidentiality in handling sensitive information

Familiarity with Hong Kong office practices and business culture is preferred

What we offer

BREAD Studio is committed to creating a supportive and inclusive workplace where creativity and collaboration thrive. We offer a dynamic work environment within a growing creative studio, providing part-time flexibility to suit your personal circumstances. Our team values professional development and we encourage continuous learning. We provide a competitive part-time remuneration package commensurate with experience, and access to a collaborative, innovative workspace in Hong Kong Island. We welcome applications from candidates seeking part-time opportunities and are happy to discuss flexible working arrangements.

About us

BREAD Studio is a creative studio dedicated to delivering innovative design and creative solutions. Our team is passionate about craftsmanship, collaboration and pushing creative boundaries. We pride ourselves on fostering a supportive workplace culture where talented individuals can contribute meaningfully to impactful projects. Based in Hong Kong Island, we work with diverse clients and partners to bring creative visions to life, combining strategic thinking with artistic excellence.