Administrative Officer - IC

Classy Wheeler Limited; Hong Kong; On-site; HKD 189,720 - 245,520; Full time

Job summary

A fast-growing IT service provider in Hong Kong is seeking an Administrative Assistant to provide comprehensive administrative support. Responsibilities include on-boarding logistics, scheduling, maintaining records, managing office administration issues, and coordinating company events. Ideal candidates will have a diploma in Business Administration, proficiency in Microsoft Office tools, excellent communication skills in English and Chinese, and the ability to work independently. This is a fantastic opportunity to join a dynamic team.

Qualifications

• Diploma in Business Administration or related disciplines.
• Experience in the IT industry is advantageous.
• Good command of Microsoft Word, Excel, PowerPoint and Chinese Word Processing.
• Strong writing skills and communication abilities.
• Good team player with interpersonal skills.
• Detail-oriented, responsible, and able to work independently.
• Proficient in written and spoken English and Chinese.

Responsibilities

• Provide full administrative support to the department.
• Handle on-boarding logistics, scheduling, and travel arrangements.
• Maintain system records and project documentation.
• Monitor software/hardware inventory for projects.
• Manage purchase requests and invoices.
• Schedule and coordinate business appointments.
• Address office administration issues.
• Communicate with vendors for better conditions.
• Organize company events and activities.
• Assist in renewing contracts and handling billing enquiries.
• Perform clerical work related to contractor registration.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Chinese Word Processing

Communication skills

Interpersonal skills

Education

Diploma in Business Administration or related disciplines

Job description

Fast-growing IT & network service solutions provider

Job Description

Candidates with less experience will be considered as Administrative Assistant.

Responsibilities

• Provide full ranges of administrative support to the Department
• Responsible for on-boarding logistics of new joiners, scheduling, travel arrangement, leave administration and day-to-day activity coordination, etc.
• Create and maintain system records and keep a proper filing of project and/or departmental documentation
• Monitor and keep update of any software/hardware inventory for internal and external projects
• Issue purchase request, manage invoices etc.
• Manage daily schedule and business appointments
• To handle the office admin issues, e.g. daily office admin issues, contract renewal, office appliance replacement or maintenance
• To communicate with vendors or suppliers for bargaining the better conditions
• To hold the company activities, e.g. Mid-Autumn Festival event, Christmas party, volunteers activities, etc.
• To renew the contract for clients, and assist in tender document
• To handle the billing enquiries from clients
• To handle the clerical work (Approved contractor registration, draft the offical letter to clients, etc.)

Job Requirements

• Diploma in Business Administration or related disciplines
• Experienced in IT industry is an absolute advantage;
• Good command in Microsoft Word, Excel, PowerPoint and Chinese Word Processing;
• Good writing skills;
• Good team player with excellent communication and interpersonal skills;
• Initiative, customer-oriented, detail driven, with strong sense of responsibility and able to work independently;
• Good command of both written and spoken English and Chinese