Administrative Officer

Ed Pro Learning Centre Limited; Hong Kong; On-site; HKD 134,000 - 201,000; Full time

Job summary

Ed Pro Learning Centre Limited is hiring an Administrative & Operations Assistant to organize teaching and operational materials, coordinate tutor schedules, and prepare documents. You will manage data classifications, assist with book procurement and OCR processes, and support interview coordination for tutors.

The role requires university graduation and experience in administration or education settings, with proficiency in Word, Excel/Sheets, and cloud file management.

Qualifications

• Experience in administration, scheduling, education centres or recruitment support.
• Proficient in Word, Excel/Google Sheets and cloud file management.
• Input in Chinese and English.
• Used at least one AI tool and able to explain its use for data organisation or documents.
• Knowledge of OCR or Canva is preferred.

Responsibilities

• Organise teaching and operational data and create accessible classifications.
• Procure books, perform OCR, scan, file and verify materials.
• Contact part‑time tutors, arrange interviews, and manage tutor database.
• Arrange and update class schedules and manage conflicts.
• Create and modify PDFs and Word tables for proposals and reports.
• Track tasks, remind colleagues of deadlines, and support daily admin.
• Utilise AI tools to assist data organization and document drafting; verify content.

Skills

Administration

Scheduling

Data organization

Bilingual communication

AI tools familiarity

Document formatting

Education

University degree

Tools

Word

Excel/Google Sheets

Cloud file management

OCR

Canva

Job description

We provide tuition and educational services. We are recruiting an Administrative & Operations Assistant to help organise teaching and operational materials, arrange tutor schedules, and produce documents.

Key responsibilities

Organise teaching and operational data, establish classifications and indexes for colleagues to access and use.

Procure practice and reference books according to company instructions, handle scanning, optical character recognition (OCR), and filing of approved materials, verify page order and scanning clarity.

Contact part‑time tutors and arrange interviews, organise résumés, subjects taught, available teaching time slots and interview records, update tutor database.

Arrange and update class schedules, coordinate tutor availability, handle rescheduling and make‑up class arrangements, check for time conflicts.

Create and modify PDF, Word documents and tables according to specified content, including course proposals, reports and internal work documents.

Record progress and deadlines of various tasks, remind relevant colleagues of deliverables, assist with daily administrative matters.

Use ChatGPT, Claude, Gemini or similar AI tools to assist in organising data and drafting documents, verify content before delivery, and handle teaching materials and personal data according to company regulations.

About you

University graduation or above; experience in administration, scheduling, education centres or recruitment support is preferred.

Proficient in Word, Excel/Google Sheets and cloud file management, able to input in Chinese and English.

Have used at least one AI tool, able to briefly explain how to use it for data organisation or document work, and willing to learn tools used by the company.

Able to handle document formatting and basic PDF operations such as merging and splitting; knowledge of OCR or Canva is preferred.

Able to communicate in Cantonese, with Chinese writing ability and basic English reading ability; knowledge of Mandarin is preferred.

Able to prioritise multiple tasks, complete on time and proactively report progress; will enquire and verify when data is missing or scheduling conflicts occur.

About us

We provide tuition and educational services.

Education, Training & Professional Development 11-50 employees

Calvin Science offers tutoring focusing on Science related subjects for secondary school student.

Calvin Science offers tutoring focusing on Science related subjects for secondary school student.

What can I earn as an Administration Officer