Administrative Coordinator - Operations & Vendor Support

Exxonmobil Hong Kong Limited; Hong Kong; On-site; HKD 300,000 - 420,000; Full time

Benefits offered by this job

Medical plans

Annual vacations

Training and development program

Relocation program

Job summary

ExxonMobil in Hong Kong seeks an Administrative Coordinator to provide back-office support across business functions. You will handle event management, vendor coordination, and purchase requisitions, ensuring compliance with company policies.

The role collaborates with procurement, finance, suppliers, and internal teams to maintain documents and drive process excellence. Experience with PtP processes, SAP, and MS Office is preferred; strong English, Hindi and Marathi language skills are valued.

Qualifications

• Bachelor's degree in Accounting, Finance, Economics, Business Administration, Commerce, or a related field.
• Experience in administrative coordination, procurement support, finance operations, contract administration, or business operations.
• Knowledge of Procure-to-Pay (PtP) processes, invoice management, purchase orders, supplier coordination, and contract administration.
• Experience working with SAP and Microsoft Office applications (Excel, Word, PowerPoint, Access).
• Advanced English proficiency with fluency in Hindi and Marathi.

Responsibilities

• Provide administrative and operational support to business units and leadership teams.
• Coordinate meetings, schedules, events, and stakeholder communications.
• Manage invoice processing, PO maintenance, service requisitions, and payment workflows.
• Investigate and resolve invoice, PO, and procurement discrepancies.
• Support contract lifecycle management and supplier engagement while ensuring compliance.
• Coordinate with vendors to ensure timely service delivery.
• Plan and execute internal and external events within budget and timeline.
• Maintain accurate records, documentation, and reporting.
• Support process improvement and adherence to internal controls.

Skills

Organizational & multitasking

Communication skills

Analytical mindset

Problem-solving

Stakeholder management

Education

Bachelor's degree in Accounting, Finance, Economics, Business Administration, Commerce, or related field

Tools

SAP

Microsoft Office (Excel/Word/PowerPoint/Access)

Job description

ExxonMobil in Hong Kong seeks an Administrative Coordinator to provide back-office support across business functions. You will handle event management, vendor coordination, and purchase requisitions, ensuring compliance with company policies.

The role collaborates with procurement, finance, suppliers, and internal teams to maintain documents and drive process excellence. Experience with PtP processes, SAP, and MS Office is preferred; strong English, Hindi and Marathi language skills are valued.