Administrative Assistant (Mumbai)

Exxonmobil Hong Kong Limited; Hong Kong; On-site; HKD 300,000 - 420,000; Full time

Benefits offered by this job

Medical plans

Annual vacations

Training and development program

Relocation program

Job summary

ExxonMobil in Hong Kong seeks an Administrative Coordinator to provide back-office support across business functions. You will handle event management, vendor coordination, and purchase requisitions, ensuring compliance with company policies.

The role collaborates with procurement, finance, suppliers, and internal teams to maintain documents and drive process excellence. Experience with PtP processes, SAP, and MS Office is preferred; strong English, Hindi and Marathi language skills are valued.

Qualifications

• Bachelor's degree in Accounting, Finance, Economics, Business Administration, Commerce, or a related field.
• Experience in administrative coordination, procurement support, finance operations, contract administration, or business operations.
• Knowledge of Procure-to-Pay (PtP) processes, invoice management, purchase orders, supplier coordination, and contract administration.
• Experience working with SAP and Microsoft Office applications (Excel, Word, PowerPoint, Access).
• Advanced English proficiency with fluency in Hindi and Marathi.

Responsibilities

• Provide administrative and operational support to business units and leadership teams.
• Coordinate meetings, schedules, events, and stakeholder communications.
• Manage invoice processing, PO maintenance, service requisitions, and payment workflows.
• Investigate and resolve invoice, PO, and procurement discrepancies.
• Support contract lifecycle management and supplier engagement while ensuring compliance.
• Coordinate with vendors to ensure timely service delivery.
• Plan and execute internal and external events within budget and timeline.
• Maintain accurate records, documentation, and reporting.
• Support process improvement and adherence to internal controls.

Skills

Organizational & multitasking

Communication skills

Analytical mindset

Problem-solving

Stakeholder management

Education

Bachelor's degree in Accounting, Finance, Economics, Business Administration, Commerce, or related field

Tools

SAP

Microsoft Office (Excel/Word/PowerPoint/Access)

Job description

For well over a century, ExxonMobil has been at the heart of creating and growing a modern world. We embrace the power and promise of technology, pushing the boundaries of what's possible. For billions around the world, lives are better and last longer because of the innovative problem solving and reliable energy we provide. And when it comes to developing industrial solutions to reduce carbon emissions, ExxonMobil is truly the leader.

We don't stop at "good enough." We are committed to doing what's right, even if it's difficult or unpopular. We hold ourselves to high standards, challenge what's possible and invest in innovation to meet society's critical needs.

Real change begins with bold questions, drive, and ambition. Here, your talent, determination and contributions shape how far you'll go and the impact you'll make along the way.

Our future success depends on exceptional people. We invest in developing talent through meaningful work, challenging assignments, mentorship, and experiences that help build the next generation of leaders.

Our Culture

We are uniquely ExxonMobil. Integrity, care, excellence, resilience and courage, these core values determine how we work every day. At ExxonMobil, our values aren't just words— they're how we show up, focused on delivering the right answer, the right way, every day.

What Role You Will Play in Our Team

We are seeking a highly organized and detail-oriented Administrative Coordinator for back office and general administration to provide operational support across business functions. This role will be responsible for event management, vendor coordination, purchase requisition and coordination with procurement team, invoice processing coordination, business specific contract tracking, and general business support while ensuring compliance with company policies and operational standards.The ideal candidate will collaborate with internal stakeholders, procurement teams, finance, suppliers, and external service providers to support efficient business operations, maintain accurate documentation, and drive process excellence.

What You Will Do

• Provide administrative and operational support to business units and leadership teams.
• Coordinate meetings, schedules, business events, and stakeholder communications.
• Manage invoice processing, purchase order maintenance, service requisitions, and payment workflows.
• Investigate and resolve invoice, PO, and procurement-related discrepancies.
• Support contract lifecycle management, documentation, supplier engagement, and contract compliance.
• Coordinate with vendors and service providers to ensure timely service delivery.
• Plan and execute internal and external events within budget and timeline requirements.
• Maintain accurate records, documentation, and reporting.
• Support process improvement initiatives and ensure adherence to internal controls and compliance standards.

Skills/Qualifications

• Bachelor's degree in Accounting, Finance, Economics, Business Administration, Commerce, or a related field.
• Experience in administrative coordination, procurement support, finance operations, contract administration, or business operations.
• Knowledge of Procure-to-Pay (PtP) processes, invoice management, purchase orders, supplier coordination, and contract administration.
• Experience working with SAP (preferred) and Microsoft Office applications, particularly Excel, Word, PowerPoint, and Access
• Advanced professional proficiency in English and fluency in Hindi, Marathi.
• Strong organizational, multitasking, and prioritization skills.
• Excellent verbal and written communication abilities.
• Strong stakeholder and supplier management capabilities.
• Analytical mindset with strong attention to detail.
• Problem-solving skills with a focus on process improvement and operational excellence.
• High level of integrity, accountability, and compliance awareness.

An ExxonMobil career is one designed to last. Our commitment to you runs deep: our employees grow personally and professionally, with benefits built on our core categories of health, security, finance and life.We offer you:

• Competitive compensation
• Medical plans, maternity leave and benefits, life, accidental death and dismemberment benefits
• Global networking & cross-functional opportunities
• Annual vacations & holidays
• Day care assistance program
• Training and development program
• Tuition assistance program
• Workplace flexibility policy
• Relocation program
• Transportation facility

Please note benefits may change from time to time without notice, subject to applicable laws. The benefits programs are based on the Company’s eligibility guidelines.

EEO Statements

ExxonMobil is an Equal Opportunity Employer:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin or disability status.

Functional Skills

Nothing herein is intended to override the corporate separateness of local entities. Working relationships discussed herein do not necessarily represent a reporting connection, but may reflect a functional guidance, stewardship, or service relationship.

Exxon Mobil Corporation has numerous affiliates, many with names that include ExxonMobil, Exxon, Esso and Mobil. For convenience and simplicity, those terms and terms like corporation, company, our, we and its are sometimes used as abbreviated references to specific affiliates or affiliate groups. Abbreviated references describing global or regional operational organizations and global or regional business lines are also sometimes used for convenience and simplicity. Similarly, ExxonMobil has business relationships with thousands of customers, suppliers, governments, and others. For convenience and simplicity, words like venture, joint venture, partnership, co-venturer, and partner are used to indicate business relationships involving common activities and interests, and those words may not indicate precise legal relationships.