Events Orchestrator: Seamless Planning & On‑Site Ops

Preface; Hong Kong; On-site; HKD 180,000 - 300,000; Full time

Benefits offered by this job

Health insurance

Complimentary food & beverage

Global exposure

Career development opportunities

Premium working locations

Casual work attire

Job summary

Preface is seeking an organised Events Coordinator / Events Assistant Manager or Manager to support planning, logistics and on-site execution of events in Hong Kong. You will coordinate venues, vendors and on-site operations to ensure smooth delivery from setup to pack-down.

The role calls for 4+ years in event support or related fields, strong planning and communication skills, and flexibility to work evenings or weekends as needed.

Qualifications

• 4+ years in event support, project coordination, operations or related roles.
• Strong project and time management with multitasking ability.
• Excellent communication; English and Cantonese a plus.
• Practical, calm problem-solver with attention to details.

Responsibilities

• Support event planning, timelines, run sheets and checklists.
• Coordinate venues, layouts, equipment, transport, catering and signage.
• Communicate with suppliers, venues, production teams and partners.
• Assist with quotations, invoices and cost tracking.
• Support on-site setup, registration and event operations.
• Maintain briefs, floor plans and inventory lists.
• Update teams on deadlines, risks and actions.
• Prepare contingency plans for delays or on-day issues.
• Support post-event debriefs and reporting.

Skills

Event coordination

Project management

Time management

Communication

Bilingual English/Cantonese

Job description

Preface is seeking an organised Events Coordinator / Events Assistant Manager or Manager to support planning, logistics and on-site execution of events in Hong Kong. You will coordinate venues, vendors and on-site operations to ensure smooth delivery from setup to pack-down.

The role calls for 4+ years in event support or related fields, strong planning and communication skills, and flexibility to work evenings or weekends as needed.