Administrative Assistant

Mutual Capital Limited; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Job summary

Mutual Capital Limited in Hong Kong is seeking an experienced office administrator to boost efficiency using AI-enabled tools and to document workflows for reporting, research and day-to-day ops. You will manage the office, coordinate meetings, handle correspondence and both digital and physical filing systems, and supervise event space bookings and tenant experiences.

Additionally you will coordinate payroll inputs, MPF, insurance and statutory docs, ensuring compliance and smooth

Responsibilities

• Drive AI-enabled automation to streamline admin workflows and improve reporting.
• Coordinate office operations, ensuring supplies and equipment are well-stocked.
• Support event space management, bookings, invoicing and post-event admin.
• Handle banking and payment administration with signatories and documents.
• Coordinate payroll inputs, MPF, insurance and statutory documentation.
• Provide general admin support to the team and maintain filing systems.

Job description

• Practical experience using AI agents and other digital productivity tools to improve administrative workflows, reporting, research, document preparation or operational efficiency.
• Ability to identify suitable opportunities to streamline recurring administrative work through AI-enabled automation, while documenting workflows and maintaining appropriate human review.

Team and Office Administration

• Manage day-to-day office operations, ensure supplies and equipment are well-stocked and properly maintained.
• Provide administrative support to the Team, including meeting coordination, correspondence and document management (digital and physical filing systems)

Event Space and Tenant Experience

• Manage and maintain the event space and meeting rooms as a tenant amenity, ensuring it is presentable, well-equipped, available for use and supported by clear booking, usage and house-rule procedures.
• Administer tenant bookings, as well as external bookings where applicable, from enquiry and quotation through confirmation, invoicing, payment follow-up, pre-event preparation and post-event administration.

Banking and Payment Administration

• Coordinate banking and payment administration, including payment instructions, signatory follow-up and bank documentation.

HR and People Administration

• Coordinate payroll inputs, MPF, insurance, benefits and statutory documentation with appointed professional service providers.

3-5 years' relevant working experience preferred