Administrative Assistant

Guardian Property Management Limited; Hong Kong; On-site; HKD 201,000 - 290,000; Full time

Benefits offered by this job

Discretionary bonus

Medical insurance

Generous leave entitlements

Education sponsorship

Supportive working environment

Job summary

Interfocus Services Limited invites applications for an Administrative Assistant/Officer to support the Finance Team Supervisor in Wan Chai. The role handles secretarial and administrative tasks, coordinates departmental meetings and training, and maintains finance reports and correspondence.

The ideal candidate has HKCEE/HKDSE or above, 3–5 years of admin/secretarial experience, and strong English and Chinese communication.

Qualifications

• HKCEE/HKDSE education or above.
• 3–5 years' administrative or secretarial experience.
• Fluent in English and Chinese, with good written and spoken skills.
• Proficient in MS Office applications, especially Outlook, Word; and Excel and PowerPoint.
• Strong organisational and time management skills.

Responsibilities

• Provide secretarial and administrative support to the Finance Team Supervisor.
• Coordinate meeting schedules for departmental meetings and training sessions.
• Prepare, distribute and file finance-related reports and correspondence.
• Coordinate with banks, internal departments and external parties on admin matters and document circulation.
• Handle confidential financial and personnel information with discretion.
• Perform other ad hoc duties as assigned.

Skills

Administrative experience

Secretarial experience

Microsoft Office proficiency

Outlook

Word

Excel

PowerPoint

Bilingual English/Chinese

Discretion with confidential info

Time management

Education

HKCEE / HKDSE or above

Tools

Microsoft Office

Job description

Provide secretarial and administrative support to the Finance Team Supervisor

Coordinate meeting schedules for departmental meetings and training sessions

Prepare, distribute and maintain filing of finance-related reports and business correspondence

Coordinate with banks, internal departments, and external parties on administrative matters and document circulation

Handle confidential financial and personnel information with discretion and professionalism

Perform otherad hoc duties as assigned

Requirements

HKCEE / HKDSE education or above

Minimum 3-5 years' administrative or secretarial experience

Self-motivated and able to work independently under pressure

Good interpersonal and communication skills

Good command of both written and spoken English and Chinese

Proficient in Microsoft Office applications, particularly Outlook, Word; and Excel and PowerPoint

Excellent organisational and time management skills

High attention to detail and ability to multitask

We offer attractive remmuneration package to the right candidate, includes discretionary bonus, medical insurance, generous leave entiltlements, education sponsorship, and supportive working environmment.

Administrative Assistant/ Officer (Full time or Part time)

Interfocus Services Limited

Wan Chai District, HK

PMC licence number: C-736281

Company Overview

Guardian Group was established in 1977. It was a subsidiary specialized in property management of a prestigious local Chinese developer firm. Guardian was acquired by Savills in 1990 and was then renamed as Savills Guardian in the year of 2005. Savills Guardian owns four wholly owned subsidiaries covering property management, repair and maintenance, security and landscaping services at the beginning. With the hard effort in exploring potential business opportunities, we also provide cleaning, carpark management and even household services etc. nowadays, which facilitate Guardian to render a real “One-stop-Shop” services to her valuable clients.