Administration Officer

The Warehouse Teenage Club Limited; Hong Kong; On-site; HKD 180,000 - 300,000; Full time

Job summary

The Warehouse Teenage Club Limited in Hong Kong is seeking an Office Administrator to coordinate procurement, inventory and admin tracking of supplies, equipment and furniture. You will also monitor safety compliance, handle licenses and government filings, and support daily reception duties at the Aberdeen location.

Ideal candidates have 1–2 years in office administration or operations, are bilingual in Chinese and English, and proficient in MS Office.

Qualifications

• Degree holder or above.
• Experience in office administration, property administration, or operations management is preferred.
• Good communication skills in Chinese and English; MS Office proficiency required.

Responsibilities

• Coordinate procurement, inventory, and tracking of office supplies, furniture, equipment, and electrical appliances.
• Monitor and maintain compliance with Hong Kong fire, health, and safety standards (e.g., fire drills, inspections).
• Manage licenses, insurance policies, and government submissions or renewals.
• Support daily centre operations, including handling public enquiries and reception duties.
• Provide admin and logistics support to Programme and Communications teams during peak season.
• Perform other duties as assigned by the Assistant Manager.

Skills

Communication skills

Bilingual: Chinese/English

MS Office

Detail oriented

Independent worker

Pressure tolerance

Education

Bachelor's degree or above

Job description

Office Administration & Supplies: Coordinate the procurement, inventory, and administrative tracking of office supplies, furniture, office equipment, and electrical appliances.

Compliance & Safety Monitoring: Monitor and maintain the organization’s administrative compliance with Hong Kong statutory regulations regarding fire, health, and safety standards (e.g., coordinating annual fire drills or safety inspections).

Regulatory & Government Matters: Manage administrative processes related to licenses, insurance policies, and government submissions or renewals.

Daily Centre Operations: Support daily operations, including handling public enquiries and managing the reception area.

Cross-Team Support: Provide dedicated administrative and logistics support to the Programme and Communications teams during the peak season.

Ad-hoc Duties: Perform other duties as assigned by the Assistant Manager.

Requirement:

Degree holder or above

Experience: 1–2 years of relevant experience in office administration, property administration, or operations management. Experience working in NGOs, heritage sites or campsites is an advantage

Good communication skills and good command of Chinese and English

Proficient in MS Office

Self-motivated, detail-minded, independent, high sense of urgency and able to work under pressure

5-day work week (Mon to Fri, 9:30-18:00)

Working location at Aberdeen

Required to conduct the Sexual Conviction Record Check due to work nature

Personal data collected will be kept in strict confidence and used for employment-related purpose only.