Administration Specialist

Charterhouse Limited; Hong Kong; In loco; HKD 300.000 - 520.000; Tempo pieno

Descrizione del lavoro

Charterhouse is seeking an Administration Specialist to join our corporate services team in Central. You will oversee day-to-day office operations, manage vendor relationships, and provide comprehensive administrative support to ensure business efficiency.

Responsibilities include handling documentation, renewals, licensing, and compliance tasks; acting as the main contact for vendors and building management; coordinating travel, meetings, and executive calendar management.

Competenze

• Bachelor’s degree in Business Administration, HR, or related field.
• 2–3 years of administrative or corporate support experience.
• Proficient in MS Office and cloud-based collaboration tools; strong English and Chinese communication.

Mansioni

• Manage daily office operations and maintain a professional corporate office environment in Central.
• Handle corporate documentation, renewals, licensing, and compliance-related administrative tasks.
• Serve as primary contact for office vendors, building management, procurement, and facility maintenance.
• Coordinate corporate travel arrangements, meeting logistics, and calendar management for the executive team.
• Assist in HR administration, including onboarding logistics, maintaining personnel records, and office expense management.
• Handle ad-hoc administrative projects and support general office workflow.

Conoscenze

Communication skills

Organization

Multitasking

Confidentiality

Formazione

Bachelor’s degree in Business Administration or related field

Strumenti

MS Office

Descrizione del lavoro

We are seeking a high-caliber Administration Specialist to join our corporate services team in Central. The ideal candidate will be responsible for overseeing day-to-day office operations, managing vendor relationships, and providing comprehensive administrative support to ensure business efficiency.

Key responsibilities

Manage daily office operations and maintain a professional corporate office environment in Central.

Handle corporate documentation, business registration renewals, licensing, and compliance-related administrative tasks.

Serve as the primary point of contact for office vendors, building management (China Building), procurement, and facility maintenance.

Coordinate corporate travel arrangements, meeting logistics, and calendar management for the executive team.

Assist in HR administration, including onboarding logistics, maintaining personnel records, and office expense management.

Handle ad-hoc administrative projects and support general office workflow as required.

About you

Bachelor's degree in Business Administration, Human Resources, or a related discipline.

Minimum of 2-3 years of solid administrative or corporate support experience, preferably within professional services or recruitment agencies.

Proficient in MS Office (Word, Excel, PowerPoint) and modern cloud-based collaboration tools.

Excellent communication skills in both written and spoken English and Chinese (Cantonese/Mandarin).

Highly organized, detail-oriented, with strong multi-tasking abilities and problem-solving skills.

Professional grooming, proactive attitude, and ability to handle confidential information with high integrity.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Hong Kong?
• What's your expected monthly basic salary?
• How many years' experience do you have as an Administration Specialist?
• What is your highest level of education?

Charterhouse

Charterhouse is a global executive recruitment consultancy. We have offices throughout the world in Asia, Australia and the Middle East. In Hong Kong we have six specialist divisions: Banking & Finance; Sales & Marketing; Commerce Accounting, IT&T, Property

& Construction & Human Resources.

Charterhouse is a global executive recruitment consultancy. We have offices throughout the world in Asia, Australia and the Middle East. In Hong Kong we have six specialist divisions: Banking & Finance; Sales & Marketing; Commerce Accounting, IT&T, Property