Administration Executive (6-month contract)

TAL Apparel Limited; Hong Kong; On-site; HKD 201,000 - 324,000; Full time

Benefits offered by this job

5-day working week

Competitive remuneration package

On-the-job training

Job summary

TAL Apparel Limited in Hong Kong is seeking an Administration Executive to support the smooth operation of the Hong Kong office. The role covers office administration, facilities management, vendor coordination, travel support and internal systems maintenance.

With a minimum of five years’ experience in administration or related fields, you will lead coordination, budgeting and workplace improvement projects, while working closely with colleagues across locations to ensure efficient, compliant

Qualifications

• Bachelor’s degree or above in any discipline.
• At least 5 years of relevant work experience in administration, office or facilities management.

Responsibilities

• Support day-to-day office administration and facilities operations.
• Coordinate external vendors and service providers with quotations and records.
• Assist with administration budgets, expense tracking and cost-control.
• Support office renovations, relocation projects and workplace improvement.
• Plan and deliver company events and employee activities, including logistics.
• Coordinate travel and accommodation arrangements and policy inquiries.
• Support company vehicles and transportation arrangements.
• Maintain internal systems and platforms with up-to-date information.
• Collaborate with colleagues across locations on administration matters.
• Undertake other administrative projects as assigned.

Skills

Project coordination

Planning & organization

Communication

Proactive teamwork

Education

Bachelor's degree

Tools

MS Office

Job description

The Administration Executive is responsible for supporting the smooth and efficient operation of the Hong Kong office, covering office administration, facilities management, vendor coordination, travel and accommodation support, internal systems, company vehicles and employee services. The role also assists with administration budgeting and cost control, as well as office renovation, relocation and workplace improvement projects.

Key Responsibilities

• Support day-to-day office administration and facilities operations, including maintenance, cleaning, office equipment, telecommunications, supplies and access arrangements.

• Coordinate external vendors and service providers, including obtaining quotations, arranging services, monitoring performance and maintaining relevant records.

• Assist with administration budgets, expense tracking and cost-control initiatives.

• Provide administrative and coordination support for office improvement, renovation and relocation projects, including liaising with contractors, suppliers and internal stakeholders, tracking timelines and monitoring progress.

• Support the planning and delivery of company events and employee activities, coordinating venues, vendors, accommodation, transportation, guest arrangements and on-site logistics as required.

• Coordinate travel and accommodation arrangements, including policy-related enquiries, hotel bookings, travel insurance and company accommodation.

• Support company vehicle and transportation arrangements.

• Maintain and support the day-to-day administration of relevant internal systems and platforms, ensuring information is accurate and up to date.

• Work with colleagues across the Hong Kong office and other locations on administration and travel-related matters.

• Undertake other administrative projects and duties as assigned.

Required Experience and Skills

• Bachelor’s degree or above in any discipline.

• At least 5 years of relevant work experience, preferably in administration, office or facilities management, or a related field. Candidates from other functions, such as merchandising, with strong transferable coordination and project management experience are also welcome.

• Experience in office renovation and/or relocation projects is an advantage.

• Strong planning, organizational and coordination skills, with the ability to manage multiple priorities and follow through on details.

• Hands-on and proactive team player who takes ownership and is committed to delivering results.

• Strong interpersonal and communication skills, with the ability to work effectively with internal and external stakeholders.

• Detail-oriented, responsible and dependable, with a strong sense of accountability.

• Responsive, resourceful and adaptable, with the ability to handle unexpected situations and changing requirements.

• Good command of written and spoken English and Chinese.

• Proficient in Microsoft Office, including Word, Excel and PowerPoint.
  

We offer a 5-day working week, a competitive remuneration package and generous fringe benefits. Excellent on-the-job training and development will also be provided.

About TAL

TAL Apparel, established in 1947 in Hong Kong, is one of the largest garment operations in the world. Driven by a simple formula of combining quality garments, on-time delivery and product innovation. TAL Apparel is well-known as the supplier of one out of every six men’s dress shirts sold in the U.S. market.

With our commitment to continuous innovation and sustainability, our garments combine superior styles, functionality and sustainability. We embed sustainability in our operations, supply chain and the products and services that we offer. TAL holds a unique position in the marketplace and continues to lead the way toward a sustainable future.