Administration Assistant

Hong Kong Center For Construction Robotics; Hong Kong; On-site; HKD 201,000 - 290,000; Full time

Benefits offered by this job

HKUST staff benefits

Job summary

Hong Kong Center For Construction Robotics is seeking an Administrative Assistant to support daily operations across facilities, IT coordination, logistics and vendor management. The role requires strong organization, proactive service orientation and excellent communication in English and Chinese.

The candidate will handle procurement, asset management and cross-border logistics, while coordinating with service providers and management to ensure smooth operations.

Qualifications

• Bachelor's degree or above in any discipline.
• 0–2 years of relevant working experience; administration, facilities, procurement or operations experience is a plus.
• Basic IT knowledge and preferred technical support exposure.
• Excellent written and spoken Chinese and English.
• Fluent in Mandarin, Cantonese, and English.

Responsibilities

• Coordinate procurement and tendering processes for projects.
• Manage facilities, maintenance, vendor coordination and asset records.
• Handle local logistics, office supplies, and transportation arrangements.
• Provide IT-related day-to-day support and staff onboarding assistance.
• Maintain asset records and ensure inventory accuracy.

Skills

Multilingual communication

IT support basics

Team player

Education

Bachelor's degree or above

Job description

Hong Kong Center For Construction Robotics View all jobs

The Administrative Assistant will support the Centre's daily administrative operations, including facility and asset management, IT support coordination, logistics arrangements, and vendor management. The ideal candidate is organized, proactive, and service-oriented, with strong communication skills and the ability to manage multiple priorities in a professional and efficient manner.

Key Responsibilities

Facilities and Workplace Management

• Coordinate and execute procurement and tendering processes for designated projects.
• Manage the maintenance, servicing, upgrading, and vendor coordination of the Centre's facilities and equipment.
• Coordinate and follow up on facility-related matters to ensure smooth operations.
• Oversee cleaning services and maintain effective communication and coordination with service providers.

Logistics and Administrative Support

• Manage the procurement and inventory of office supplies and operational materials.
• Coordinate local and cross-border logistics, courier, and transportation arrangements.
• Arrange transportation bookings and vehicle reservations.
• Provide administrative support for management and visitors.

IT Support Coordination

• Assist with day-to-day IT-related matters.
• Coordinate and follow up on staff onboarding support, computer setup and reinstallation, user account configuration, and other technical support requests.
• Manage software installation, updates, and licensing for Centre equipment.
• Provide audiovisual and technical support for events, meetings, and venue activities.

Asset Management

• Maintain records of fixed assets, including registration, inventory checks, record updates, and asset administration.
• Manage office supplies, consumables, and operational materials to ensure adequate stock levels and smooth daily operations.
• Coordinate staff requests for office equipment, consumables, and accessories.
• Maintain accurate asset records and documentation.
• Follow up on facility and operational matters to ensure timely support and resolution.

Requirements

• Bachelor's degree or above in any discipline.
• 0-2 years of relevant working experience. Candidates with experience in administration, facilities management, procurement, operations, or related fields will be an advantage.
• Basic IT knowledge and technical support experience are preferred.
• Excellent written and spoken Chinese and English.
• Fluent in Mandarin, Cantonese, and English.
• Detail-oriented, well-organized, and able to work with a high level of accuracy.
• Proactive, self-motivated, and a strong team player.

What You Gain

• Comprehensive staff benefits offered by The Hong Kong University of Science and Technology (HKUST).
• A collaborative and dynamic working environment with opportunities for professional growth and development.

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