Administrative Officer（CDOS）

The Hong Kong University of Science and Technology (Guangzhou); Hong Kong; On-site; HKD 140,000 - 209,000; Full time

Job summary

The Hong Kong University of Science and Technology (Guangzhou) invites applications for an Administrative Officer (CDOS). This role supports daily administrative affairs, construction inspection and event planning across HKUST(GZ) campuses.

A bachelor’s degree is required with preference for experience in administration and project coordination. Applicants should be proficient with AI tools (e.g., ChatGPT), data visualization, and standard office software.

Qualifications

• Bachelor's degree or above. No strict major requirement.
• Experience in event organization, project acceptance and administrative management preferred.
• Proficiency with AI tools (e.g., ChatGPT) and data visualization platforms.
• Proficiency in standard office software and ability to multitask with strong communication.

Responsibilities

• Daily Administrative Affairs; meeting coordination, document drafting and filing.
• Construction inspection and acceptance coordination; ensure issues are addressed before submissions.
• Event Planning & Promotion Support; organize activities, campus visits, conferences and logistics.

Education

Bachelor's degree or above

Tools

Word

Excel

PowerPoint

Job description

The Hong Kong University of Science and Technology (Guangzhou) View all jobs

Job Title: Administrative Officer（CDOS） Department: 教学社区建设与运维科(CDOS), VPTLO, VPTL, HKUST(GZ) Job Posting Details Formally established in June 2022, the Hong Kong University of Science and Technology (Guangzhou)(HKUST(GZ)) is a cooperatively-run university between the Chinese mainland and the Hong Kong Special Administrative Region. HKUST(GZ) has obtained approval from the Ministry of Education (MoE) and become the first legally-independent educational institution co-established by the Mainland and Hong Kong since the announcement and implementation of the “Outline Development Plan for the Guangdong-Hong Kong-Macao Greater Bay

Area” and the “Overall Plan for Deepening Globally Oriented Comprehensive Co-operation amongst Guangdong, Hong Kong and Macao in Nansha of Guangzhou”. With a spirit of pioneering innovation, HKUST(GZ) charts new territories in cross-disciplinary education and explores new frontiers in pedagogies, aiming to serve as a role model of the mainland-Hong Kong integrated educational development and become a world-famous high-level university, endeavoring to nurture future-oriented, high-level and innovative talents. In response to the increasingly complex challenges faced by the rapidly changing world, HKUST(GZ) adopts a brand-new and cross-disciplinary academic structure featuring “Hub” and “Thrust” to substitute the conventional one characterized by “school” and “department”, facilitating cross-disciplinary integration while vigorously developing emerging and frontier disciplines.

This is a groundbreaking move in the higher education community across the globe. Major responsibilities include but are not limited to the following: 1. Daily Administrative Affairs

• Assist in meeting arrangement and coordination, document drafting and filing,archive classification and asset management.


• Provide routine office and logistical support for faculty and staff of VPTLO.

2. Construction Inspection and acceptance

• Coordinate and perform construction related on-site inspection activities


• Review the performance of inspections completed by subconsultants/others when needed, ensure that all issues are rectified before submitting the acceptance report


• Complete the acceptance and sort out the acceptance report

3. Event Planning & Promotion Support

• Support the organization of various activities, including admission promotion briefings, student events, campus visits, daily receptions and conferences.


• Help with on-site setup, supplies coordination, participant guidance and bespoke support for special requirements to guarantee smooth running of all events.


• Create promotional materials, posters and presentation slides; plan and implement a variety of events.


• Perform other duties as assigned to support the overall objectives of the VPTLO’s office.

1. Bachelor's degree or above. No restrictions on majors. 2. Possess experience in event organization, project acceptance and administrative management; relevant working or internship experience is preferred.

3. Strong proficiency in using AI tools (e.g., ChatGPT) and data visualization platforms to support administrative and data analysis tasks. 4. Strong proficiency in using various office software, including Word, Excel, and PowerPoint. 5. Able to multi-task, detail-minded with good communication skills.

6. Strong sense of responsibility, high personal standards, and self-motivation. Excellent communication skills. This is a Mainland appointment, and the appointee will be offered a contract by HKUST(GZ) entity in accordance with the Mainland labor laws and regulations.

HKUST (GZ) is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect.