Administration and Sales Coordinator

Ricacorp Mortgage Agency Limited; Hong Kong; On-site; HKD 120,000 - 180,000; Full time

Job summary

Ricacorp Mortgage Agency Limited is seeking an Administrative & Sales Support Assistant in Hong Kong. The role focuses on daily administrative tasks and supporting sales operations, with a proactive, multitasking approach and strong communication skills.

The ideal candidate will handle referrals, assist with property launches, prepare reports, and coordinate office operations. Proficiency in English and Chinese, plus Microsoft Office, is expected.

Qualifications

• Proficient in Word, Excel and PPT; able to use basic data systems.
• Strong organizational skills with the ability to prioritise multiple tasks.
• Excellent written and spoken English and Chinese communication skills.

Responsibilities

• Handle daily referral forms input into the system.
• Assist with new property launches: sourcing showroom addresses and contact details; manage leaflet distribution.
• Perform daily property valuation checks; follow up on e-forms via email.
• Prepare Sales Summary reports, quarterly reports, and meeting PPTs.
• Manage petty cash, weekly reporting and quarterly meeting minutes.

Skills

Strong organizational skills

Communication

Bilingual English/Chinese

Tools

Microsoft Office

Basic data systems

Job description

We are seeking a detail-oriented and organized Administrative & Sales Support Assistant to join our team. You will handle daily administrative tasks and provide vital support to our sales operations. The ideal candidate is a proactive multitasker with strong communication skills.

Key Responsibilities

Handle daily referral forms input into the system

Assist with new property launches, including sourcing showroom addresses, contact details, and managing leaflet distribution.

Perform daily property valuation checks and follow up on e-forms via email.

Sales Summary reports, quarterly reports, and meeting PPTs.

2. General Administration & Office Operations

Manage petty cash, weekly reporting, and quarterly meeting minutes.

Coordinate office facilities maintenance, pest control, cleaning and courier collections.

Handle office supplies, stationery, name card printing, groceries, and general office coordination.

Organize company events, staff activities,

Coordinate with IT for computer maintenance or setups.

Assist managers with administrative and accounting support, including document preparation, filing, data entry, and other related tasks

Requirements

Proficient in Microsoft Office (Word, Excel, PPT) and basic data systems.

Strong organizational skills with the ability to prioritize tasks.

Good communication skills in written and spoken English and Chinese.

Responsible, detail-oriented, and able to work independently.