Part-time Sales Admin and Office Admin Assistant

Accuray; Hong Kong; On-site; HKD 83,000 - 124,000; Part time

Job summary

Accuray in Hong Kong is seeking a part-time Sales and Office Admin Support to assist the General Manager, Asia Pacific. The role requires handling confidential information with initiative and thorough follow-through, while coordinating across Sales, Finance, and Logistics to ensure accurate order processing and timely fulfillment.

The candidate should have a Diploma or above and at least 5 years in sales support and office administration, with strong MS Office skills and a can-do attitude in a

Qualifications

• Part-time role: not more than 16 hrs/week.
• Diploma or above.
• 5 years’ job experience as Sales Support Admin.
• 5 years’ experience in Office Administration.
• Ability to multi-task and prioritise in a fast-paced environment with attention to detail, accuracy and timeliness.
• Critical thinking, analytical skills, and problem-solving attitude.
• Organizational skills with strong ability to prioritise tasks and assignments.
• Advanced experiences with MS Office.
• Excellent team-player including cross-departmental collaboration.
• Self-motivated, innovative, able to accomplish tasks with minimal direction and supervision.
• Can do attitude where no task is too small.
• Preferred: multinational, corporate setting experience.

Responsibilities

• Coordinates submission of legal documents (authorization letters, etc.).
• Supports contract renewal procedure for sales channels.
• Assists with change management and business transition initiatives.
• Managed end-to-end order processing, including quotation support, order entry, and coordination with Sales and Supply Chain to ensure timely and accurate fulfillment.
• Acted as a key point of contact between Sales, Finance, and Logistics teams to resolve order-related issues and support smooth operations.
• Monitored order status, backlog, and delivery schedules, supporting sales planning and forecasting activities.
• Ensured data accuracy in SAP through regular validation of order, pricing, and customer data.
• Supported reporting and data consolidation for management review and business performance tracking.
• Provided business support to senior stakeholders, including meeting coordination, follow-ups, and preparation of reports and presentation materials.
• Office Administration: Manage office supplies, liaise with vendors, maintain records, update leave records.

Skills

Multi-tasking

Attention to detail

Analytical skills

Problem-solving

Organizational skills

Team player

Self-motivated

Can-do attitude

Cross-department collaboration

Education

Diploma or above

Tools

MS Office

Job description

Provides sales admin and office admin support to the General Manager, Asia Pacific

The individual works with confidential information and exhibits a high degree of trustworthiness. The position requires an individual that is resourceful and can work autonomously, take initiative and demonstrate excellent follow-through.

• REPORTING LINE:
• To President & General Manager, Asia Pacific
• ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Coordinates submission of legal documents (authorization letters, etc.).
• Supports contract renewal procedure for sales channels.
• Assists with change management and business transition initiatives.
• Managed end-to-end orderprocessing, including quotation support, order entry, and coordination with Sales and Supply Chain to ensure timely and accurate fulfillment.
• Acted as a key point of contact between Sales, Finance, and Logistics teams to resolve order-related issues and support smooth operations.
• Monitored order status, backlog, and delivery schedules, supporting sales planning and forecasting activities.
• Ensured data accuracy in SAP through regular validation of order, pricing, and customer data.
• Supported reporting and data consolidation for management review and business performance tracking.
• Provided business support to senior stakeholders, including meeting coordination, follow-ups, and preparation of reports and presentation materials.

Office Administration support

• Manages office supplies
• Liaises and coordinates with external vendors (courier service providers, utility providers, office maintenance, storage facility vendor, service of office equipment), verifies monthly bills and negotiates/discusses with vendors contract renewals whenever necessary
• Maintains office master key records
• Updates the Leave Record and file the Leave Request forms
• REQUIRED QUALIFICATIONS:
• Required:
• Part-time (not more than 16 hrs. per week).
• Diploma and or above
• 5 years’ job experience as Sales Support Admin
• 5 years’ experience in Office Administration
• Ability to multi-task and prioritization in a fast-paced environment with close attention to detail, accuracy and timeliness.
• Critical thinking, analytical skills, and problem-solving attitude.
• Organizational skills with strong ability to prioritize tasks and assignments.
• Advanced experiences with following software applications:
• MS Office
• Excellent team-player including cross-departmental collaboration.
• Self-motivated, innovative, able to accomplish tasks with minimal direction and supervision.
• Can do attitude where no task is too small.
• Preferred:
• Having successfully worked in a multinational, corporate setting including matrix organisations.