Project Coordinator jobs in United Kingdom

About Sleek

Sleek creates bold, unforgettable experiences that move people and brands forward. Whether it's a flagship conference, a brand activation, or an immersive experience, we craft moments that connect, engage, and inspire. We're renowned for innovative approaches to elevate leading brands, ranking it among London's top 50 fastest-growing companies.

Our philosophy is simple: People before Profit - inside and out. We are on a mission to be the market-leading agency, where excellence is the norm. Rooted in the belief that together we can be better, we are fostering a community where every individual, client, and team member thrives. With a strong commitment to equality, we proudly maintain an impressive colleague engagement score of 87%, and are proud to be awarded a Sunday Times Best Place to Work, 2025.

We're honoured to partner with some of the world's biggest brands, delivering events that range from large-scale exhibitions to luxury high-end experiences across a vast range of industries. But for us, it's not about the scale - it's about the quality of the work and the people who make it possible: our team, clients, and suppliers. Together, we create unforgettable experiences that leave a lasting impact.

• Are you an individual who is striving to be the best version of yourself?
• Do you have innovative ideas that you want to make reality?
• Do you want to work in an environment that genuinely cares about you?
  
  

Join us on our mission to create beautiful, engaging experiences.

OUR CULTURE

Communication is at the heart of our agency and that's especially true when it comes to our team. We are proud to attract and retain the best people and we know it's critical that individuals feel both challenged and supported with opportunities to progress. Sleek believes in a collective effort when it comes to decision making - we value everyone's contribution and are proud to be accredited as an Investor in People.

No two days are the same and our client base and growth pattern means it can be intense at times. This is when the agility of the Sleek team really comes into its own. We know that the instant you move out of your comfort zone, it means you are growing and that's a genuine opportunity to thrive. We work hard to ensure we are supporting one another to be better and nobody becomes overwhelmed.

As individuals we are self motivated, have very high standards and are always willing to learn, regardless of seniority. We know how vital it is for team members to know their value to the business and feel rewarded for their contribution. What you put in, we will always give back.

OUR WORK PLACE

We spend a large proportion of our lives at work and it should be a place that makes you feel good. Sleek is based in a stunning office a short walk from Wimbledon where we share everything from playlists to weekend baking efforts. We genuinely have a lot of fun together.

We regularly socialise after work including our Thursday early finish office drinks. In addition, Jen absolutely loves arranging social events for the team including; weekend mini breaks, team away days, Christmas wreath making and more.

You'll find Sleek to be a welcoming place for everyone, from those just starting out in their careers to parents who want to progress whilst maintaining a work/life balance. We expect and welcome colleagues with different needs and will always be open to a conversation about how we can help. We will always support you as an individual within an environment where you can realise your true potential.

Role Overview

We see the vital role our Project Executives play as a key member of our delivery team, playing a big part in a project's success. Senior members of the team rely on them to support across different projects, giving them incredible chances to grow and build experience.

We are now looking for our next ambitious, process-driven Project Executive to get stuck in with a can-do attitude and a willingness to learn.

If you embody innate proactivity, initiative and enthusiasm, the role could be perfect as you support us in producing events from beginning to the very end.

Responsibilities

• Support Project Leads and wider project teams with planning and delivery, often across multiple events which might range from conferences, exhibitions, award ceremonies, brand activations and incentive trips
• Complete project tasks on time and to deadlines, following and fully understanding Sleek's internal working processes
• Create and maintain working project documents including walkthrough decks, critical paths, client and supplier meeting agendas and contact reports, plus accurately capture actions and notes from team and client meetings
• Help to source and negotiate suppliers and venues
• Monitor existing supplier performance and seek out new suppliers
• Assist with budget creation, management and reconciliation, creating PO's and assisting with supplier onboarding
• Attend venue site visits and create site visit reports for internal and client review
• Admin support including booking team travel and accommodation, maintaining accurate internal documents such as a bookings tracker / FAM trip tracker etc
• Manage event stock and shipping
• Potential ownership of a part of a project, which could include registration, hosts, security, furniture, swag, gifts, branding and wayfinding through to venue liaison, catering, or transportation.
• (Onsite) - Assist with build/breakdown of events, production office set up and other key onsite tasks to help the project team
• Be involved in the research, administration and preparation of RFP's or pitches, supporting the rest of the pitch team
• Ensure timesheets are completed weekly with accurate project hours
• Network with the industry by attending relevant events
  
  
  

Requirements

• (Ideal) Experience in a similar event agency client facing role
• Enjoy working collaboratively and providing excellent support
• Proactive, self-motivated, focused
• Strong desire to help others to succeed
• Ability to manage clients and delegates pre-event / onsite and post-event
• Great, confident communication skills both by email, phone and in person
• Able to prioritise own work effectively and work to multiple deadlines
• Work in multi-functional/cross disciplined teams
• Represent Sleek: good knowledge of Sleek, the events industry and client's industries
• High attention to detail
• Able to travel when required
• Flexible working attitude
• IT literate (MS Office)
• Desirable software knowledge: Procim/Google docs
• Being multilingual would be brilliant, but is not a definite requirement
  
  
  

About You

We are seeking individuals who represent the following:

• Enthusiasm towards the role, the company and your colleagues, responding to every task, no matter how small
• Naturally proactive, self-motivated and thrives in a fast-paced environment
• A true team player who works collaboratively and provides excellent support
• Enjoys being involved in a wide variety of projects
• Actively seeks and welcomes feedback
• Works in a calm and composed manner when managing multiple projects and deadlines
• Maintains the resilience and stamina required to sustain performance when under pressure
• Operates to an exceptional level of delivery
• Balances an excellent eye for detail whilst considering the overall project objectives
• An ability to build long term, mutually beneficial relationships
  
  
  

Benefits

Our benefits were created by Team Sleek to ensure they appeal to a wide range of individuals. Here is a taster of what they include;

• 27 days holiday (plus UK public holidays). Additional days holiday for each year of service (capped at 3)
• Birthdays Off
• Pay Day early finish - Fridays (15:00)
• Standard Pension Plan
• Fitness membership
• Company discounts and perks
• Company social events inc. weekly office drinks
• Annual Company Offsite
• Additional Benefits after 1 years' service including private medical
• Opportunity to attend overseas familiarisation trips on behalf of Sleek in luxury accommodation. Recent destinations include South Africa, Abu Dhabi and the South of France!