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View Vacancy - Head of the Executive Office (New York, DBT)

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.

Job Category

Department for Business and Trade roles (DBT)

Job Subcategory

DIT

Job Description (Roles and Responsibilities)

Main purpose of job:

Based in the Department for Business and Trade at the British Consulate in New York you will lead and manage the Executive Office of Her Majesty's Trade Commissioner (HMTC) for North America and Consul General (CG) to New York, Oliver Christian. Your primary role is to support and enable him and the senior leadership team to deliver the strategy and priorities of both the North America Trade and Investment Network and the British Consulate in New York.

In addition to the HMTC / CG, the Executive Office supports the Deputy Trade Commissioner for North America, the Deputy Consul General for New York, and the wider Senior Leadership Teams of the British Consulate New York and the Senior Leadership Team of the Department of Business and Trade, North America.

The Head of the Executive Office ensures the day-to-day operations of the executive office run smoothly, facilitating effective communication and organizational efficiency. This position involves a blend of administrative support and leadership within the office environment, aiming to optimize workflow and support senior management in achieving organizational goals. By overseeing administrative staff, managing schedules, and coordinating meetings, the Head of the Executive Office ensures that the executive team can focus on strategic decisions and impactful delivery without being bogged down by operational details. This role requires a unique combination of discretion, organizational skills, and the ability to manage multiple tasks simultaneously, serving as the backbone of the executive office's functionality.

To do this role successfully, you will need to have excellent relationships with multiple internal stakeholders - including at senior levels - to ensure that you are well plugged in and have a strong understanding of the organisation's priorities and complex interplay between different parts of the organisation. You will need to have excellent prioritisation skills and an ability to draw insights and order from complexity and uncertainty, for example in managing the HMTC/CG's time and travel to best effect against a multitude of competing pressures and ensure that key account management of external stakeholders is pursued vigorously. You will be a skilled communicator - orally and in writing - including to manage clients and senior Government Ministers' staff. You will also be highly organised, able to think strategically, act tactically, drive execution and plan ahead, with highly attuned attention to detail. You will also need to be intellectually agile - able to turn your mind to a broad range of issues and activities; and comfortable with working at pace and providing a consistently excellent service.

Roles and responsibilities:

1. Manage the daily operations of the executive office and team, ensuring tasks are prioritised and completed efficiently and to a high standard. Promptly resolve issues using individual judgement.

2.Strategic management of the executive's calendar, including scheduling meetings, appointments, and travel arrangements to optimize their time.

3. Act as the primary point of contact between the executive and high level internal/external stakeholders, including drafting complex correspondence, providing advice to HMTC/DTC on responses, conducting research, and responding with clarity, urgency and discretion.

4. Conduct research, formulate proposals and edit documents, reports, and presentations for executive-level meetings and communications to support rapid decision making.

5. Lead on implementation and maintenance of office management procedures to improve workflow and ensure the office operates smoothly and efficiently.

6. Manage and mentor executive office/Regions and Sectors teams, coordinating tasks to ensure all responsibilities are met and providing guidance on standards and practices.

7. Handle sensitive and confidential information with the utmost discretion, ensuring data protection and privacy policies are always adhered to.

8. Formulate and deliver a successful strategy to ensure the cross-post Regions and Sectors teams are supporting the highest priority projects, research, and events for DBT North America.

9. Act as secretariate, present options and act as an adviser for the DBT North America Senior leadership team, working with leadership to set strategic agendas and drive execution of priorities and actions, including follow-up from decisions.

10. Represent DBT at external events.

Resources managed (staff and expenditure):

Management of the Executive Office (9 FTE), with direct line management of 1 Executive Assistant; the Residence Manager; the Head of Visits and Events; and 2 Project Specialists.

Essential qualifications, skills and experience

Essential on arrival:

• Demonstrated professional experience/skills in a business or government role.
• Commitment to our organisation's Mission, Vision, and Culture.
• Excellent management and leadership skills with the ability to deliver results through others.
• Exceptional system and process management skills to ensure effective coordination and flow of information.
• Excellent verbal and written communication skills with a proven track record of translating a wide range of data and political reporting into concise briefing.
• Excellent organisational skills and attention to detail.
• Excellent analytical and problem-solving skills. Ability to prioritize tasks and to delegate tasks when appropriate.
• Excellent stakeholder management abilities.
• Ability to work at pace and under pressure and dealing with high volume workload.
• Ability to horizon scan and spot risk, opportunity and interdependencies.

Language requirements:

Language: English

Level of language required: Fluent

Desirable qualifications, skills and experience

Desirable:

• Experience with budget management

Required behaviours

Communicating and Influencing, Making Effective Decisions, Managing a Quality Service, Seeing the Big Picture

Application deadline

18 June 2025

Grade

Senior Executive Officer (SEO)

Type of Position

Full-time, Permanent

Working hours per week

40

Region

Americas, Caribbean & Overseas Territories

Country/Territory

United States

Location (City)

New York

Type of Post

British Consulate General

Number of vacancies

1

Salary Currency

USD

Salary

$108,100

Type of Salary

yearly

Start Date

21 July 2025

Other benefits and conditions of employment

Learning and development opportunities (and any specific training courses to be completed):

The British Embassy and its US Network is committed to all employee's ongoing learning and development needs. We offer a comprehensive platform for personalised learning for everything from soft skill development (communciating with impact, handling difficult conversations, time management) to more technical or professional skills necessary to complete your job (software training, formal qualifications etc.).

Working patterns (If the job is suitable for flexible working patterns, please provide details):

Requires standard working pattern of Monday - Friday, 40 hours a week.

The British Embassy and its US Network embraces hybrid working. We are an organization that also recognises the critical value of team work and we embrace and endorse collaboration by ensuring that all staff attend the office flexibly yet regularly.

US State Department requirements, the UK Government in the US has restrictions on the type of visas our non-diplomatic staff may hold. If you are not a US Citizen or a US Permanent Resident, or the dependent of a diplomat (with an EAD card), you may not be eligible for employment with the UK government. We cannot accept student Visas (J1, F or M) nor other forms of work Visas (I, H, P). If you hold a work visa it is best to check on your eligibility to work for a foreign government before applying for a position.

You may refer to our website for additional information: https://www.gov.uk/guidance/living-in-the-usa.

All selected candidates are subject to background checks and will require a security clearance prior to starting work.

The UK Government operating in the US offers a substantial benefits package including generous leave, a choice of medical insurance, 401(k) matching up to 7%, extensive learning opportunities and a great work/life balance.

Please note that the tax arrangements imposed by the US on staff working for foreign governments, as well as those imposed by the UK Treasury on British and dual nationals working for the UK Government overseas, are atypical. The UK Government cannot withhold taxes (including FICA) on behalf of a US taxpayer. Instead, a US taxpayer is required to file taxes as if they are self-employed, and a FICA allowance is granted for those required to pay the employer contribution. Certain categories of staff (for example dual UK-US nationals and some visa holders) who work at Consulates General are not subject to US taxes. For those not subject to US taxes the UK Government reduces gross pay to a level broadly equivalent to taxed net pay. There are also social security implications for dual UK-US nationals. Please keep all this in mind when looking at the salary and the benefits package. If you are offered a job with the UK's US Network you will be given further tax and social security information relevant to your personal circumstances and place of work; you are advised to consider this information and its impact on your circumstances carefully - potentially with the advice of a tax professional - before accepting a job.

Additional information

Closing date of receiving applications is before 23:55 (Local Time) on 18th June 2025

All applicants must fully complete the online application form, including the sections for employment and educational details, experience, and behaviour-based questions. Only those applications that contain all required information will be considered. To ensure the sift process remains anonymous, please do not include any personally identifiable information in your application form.

Only successful candidates will be contacted. Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.

Appointable candidates who were unsuccessful may be placed on a 'reserve list'. If during the reserve period of 6months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

Internal candidates must inform their supervisor before they apply to a different position.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.