Workplace Experience & Operations Advisor

Linklaters Italy; Greater London; On-site; GBP 40,000 - 60,000; Full time

Benefits offered by this job

Health & Wellbeing

Private Medical Insurance

Free in‑house fitness centre and subs.

Free onsite GP service

Finance Pension and flexible savings

Income protection and life assurance

Mortgage advice and will-writing

Family & Lifestyle

Electric car and cycle to work schemes

Emergency family care

Additional holiday/birthday leave

Maternity/paternity/shared parental le

Travel insurance and season ticket

Sports & social clubs and networks

Job summary

Linklaters in the UK is seeking an Operations Advisor - Workplace & Employee Experience to deliver a seamless, engaging workplace across our UK estate. You’ll work within the Operations team on workplace services, supplier management, reporting and system improvements.

The role blends day-to-day facilities with projects, including data analysis, office moves, space design changes, and maintaining records in Glider and BIM/Revit.

Qualifications

• Experience in workplace, facilities or office services roles, ideally in a professional services or legal environment.
• Experience supporting supplier and contract management, including working directly with vendors and monitoring service performance.
• Strong reporting and data analysis skills, with the ability to turn information into clear, actionable insights.
• Experience updating drawings using CAD.
• Experience supporting financial processes such as purchase orders, invoicing and budget tracking.
• Proactive and collaborative approach with strong organisation and attention to detail.
• Genuine service‑focused mindset and interest in continuously improving the workplace experience.

Responsibilities

• Supporting the delivery of employee-facing workplace services across our UK estate.
• Taking ownership of lower-tier service contracts, monitoring supplier performance and service quality.
• Working closely with suppliers, tracking performance against agreed standards and maintaining accurate records.
• Producing reporting and analysing data to generate workplace insights and identify opportunities to improve our services.
• Supporting financial processes, including purchase orders, invoices and budget and cost tracking.
• Helping maintain governance frameworks to support consistent and compliant service delivery.
• Supporting workplace design and change initiatives, coordinating suppliers and activities while minimising disruption to the business.
• Helping manage workplace environments and services, including wellbeing spaces, the Fitness Centre and artwork across the estate.
• Supporting workplace and building systems and maintaining information on platforms including Glider and BIM/Revit records.
• Managing workplace processes including storage, neighbourhood space allocations and drawing updates.
• Taking ownership of workplace moves in line with our workplace principles.
• Supporting the ongoing development and implementation of workplace policies, processes and principles.

Skills

Workplace operations

Supplier management

Data analysis

CAD drawings

Budget tracking

Organizational skills

Tools

CAD

Glider

BIM/Revit

Job description

Linklaters in the UK is seeking an Operations Advisor - Workplace & Employee Experience to deliver a seamless, engaging workplace across our UK estate. You’ll work within the Operations team on workplace services, supplier management, reporting and system improvements.

The role blends day-to-day facilities with projects, including data analysis, office moves, space design changes, and maintaining records in Glider and BIM/Revit.