Waiting List Coordinator — Surgical Scheduling

Sheffield Teaching Hospitals NHS Foundation Trust; Sheffield; On-site; GBP 23,000 - 30,000; Part time

Benefits offered by this job

Professional development

Job summary

The Sheffield Teaching Hospitals NHS Foundation Trust is seeking a Waiting List Coordinator to support the administrative function within the Cardiothoracic Services at the Northern General Hospital. This role involves coordinating urgent inpatient and outpatient waiting lists, attending daily meetings with the Scheduling Team, clinicians and theatre staff, and ensuring lists align with 18-week and cancer pathways.

Working hours are 27 per week (Mon-Fri, 8am–5pm).

Qualifications

• Methodical approach to work and well organised.
• Background in an administrative setting and patient confidentiality.
• Waiting list coordination experience is advantageous.
• Good computer skills and experience with hospital IT systems and MS Teams.

Responsibilities

• Attend daily meetings with the Cardiothoracic Scheduling Team, Clinicians and Theatre Team and contribute as a Waiting List Coordinator.
• Manage designated inpatient and outpatient waiting lists in line with national and local standards and 18-week and cancer pathways.
• Liaise with administration teams to ensure patients are correctly listed for treatment and that theatre capacity is optimised.
• Reschedule patients canceled on day of admission/surgery within 28 days and escalate as needed.
• Support the theatre and scheduling teams to ensure efficient treatment pathways.

Skills

Organisational skills

Problem solving

Administrative experience

Attention to confidentiality

Tools

Microsoft Teams

Hospital IT systems

Job description

The Sheffield Teaching Hospitals NHS Foundation Trust is seeking a Waiting List Coordinator to support the administrative function within the Cardiothoracic Services at the Northern General Hospital. This role involves coordinating urgent inpatient and outpatient waiting lists, attending daily meetings with the Scheduling Team, clinicians and theatre staff, and ensuring lists align with 18-week and cancer pathways.

Working hours are 27 per week (Mon-Fri, 8am–5pm).