Travel & Events Team Assistant

Man Group; Greater London; On-site; GBP 24,000 - 32,000; Part time

Job summary

Man Group is seeking a Team Assistant to join our Sales & Marketing department in an office-based role three days per week, including Thursdays. The role covers travel coordination, events, expenses, and client liaison, supporting executives and teams across multiple tasks in a financial services setting.

The successful candidate will handle end-to-end travel, visa coordination, office logistics, and meeting support, contributing to a smooth operation of client engagements and internal processes.

Responsibilities

• Own end-to-end travel coordination for the majority of the sales team, managing all aspects including international and domestic flights, hotel accommodation, ground transportation, and airport transfers
• Proactively manage visa applications and travel documentation requirements, ensuring compliance with entry requirements across all relevant jurisdictions well ahead of travel dates
• Serve as the primary point of contact for travel-related queries, troubleshooting and resolving issues swiftly, including last-minute changes or disruptions
• Book and manage desk allocations for overseas travelers visiting the office
• Process and reconcile detailed travel and business expenses in a timely and accurate manner
• Manage corporate credit card reconciliations
• Raising PO for incoming invoices and liaising with accounts to make sure this has been paid to our supplier
• Act as a professional point of contact for external clients, coordinating meetings, dinners, and travel arrangements on their behalf
• Manage client logistics for events and engagements
• Maintain accurate and up-to-date records within Star Compliance related to client interactions, gifts, entertainment, and travel
• Coordinate Sales Team meetings and client events with a capacity of 30-50 clients, managing all logistical elements including venue liaison, catering, AV requirements, and on-the-day execution at relevant venues (e.g. RBH)
• Organise and manage team social events including the annual summer party and Christmas party, overseeing budgets, venue sourcing, supplier liaison, and attendee coordination
• Support the planning and delivery of team away days , assisting with logistics, agenda coordination, and any off-site requirements
• Manage internal and external meeting room bookings, ensuring spaces are appropriately set up, equipped, and catered for in advance
• Coordinate large and complex catering orders for meetings and events, liaising with internal catering teams and external suppliers to ensure accurate delivery and presentation
• Prepare and print client-facing materials including presentation decks, briefing packs, and logistical documents ahead of meetings and events, ensuring everything is produced to a high standard and delivered on time
• Assist with the coordination of interview processes for select teams, including scheduling interviews, managing candidate communications
• You’ll thrive in our working environment that champions equality of opportunity. Your unique perspective will contribute to our success, joining a workplace where inclusion is fundamental and deeply embedded in our culture and values. Through our external and

Job description

Man Group is seeking a Team Assistant to join our Sales & Marketing department in an office-based role three days per week, including Thursdays. The role covers travel coordination, events, expenses, and client liaison, supporting executives and teams across multiple tasks in a financial services setting.

The successful candidate will handle end-to-end travel, visa coordination, office logistics, and meeting support, contributing to a smooth operation of client engagements and internal processes.