Team Assistant - Sales

Man Group; Greater London; On-site; GBP 24,000 - 32,000; Part time

Job summary

Man Group is seeking a Team Assistant to join our Sales & Marketing department in an office-based role three days per week, including Thursdays. The role covers travel coordination, events, expenses, and client liaison, supporting executives and teams across multiple tasks in a financial services setting.

The successful candidate will handle end-to-end travel, visa coordination, office logistics, and meeting support, contributing to a smooth operation of client engagements and internal processes.

Responsibilities

• Own end-to-end travel coordination for the majority of the sales team, managing all aspects including international and domestic flights, hotel accommodation, ground transportation, and airport transfers
• Proactively manage visa applications and travel documentation requirements, ensuring compliance with entry requirements across all relevant jurisdictions well ahead of travel dates
• Serve as the primary point of contact for travel-related queries, troubleshooting and resolving issues swiftly, including last-minute changes or disruptions
• Book and manage desk allocations for overseas travelers visiting the office
• Process and reconcile detailed travel and business expenses in a timely and accurate manner
• Manage corporate credit card reconciliations
• Raising PO for incoming invoices and liaising with accounts to make sure this has been paid to our supplier
• Act as a professional point of contact for external clients, coordinating meetings, dinners, and travel arrangements on their behalf
• Manage client logistics for events and engagements
• Maintain accurate and up-to-date records within Star Compliance related to client interactions, gifts, entertainment, and travel
• Coordinate Sales Team meetings and client events with a capacity of 30-50 clients, managing all logistical elements including venue liaison, catering, AV requirements, and on-the-day execution at relevant venues (e.g. RBH)
• Organise and manage team social events including the annual summer party and Christmas party, overseeing budgets, venue sourcing, supplier liaison, and attendee coordination
• Support the planning and delivery of team away days , assisting with logistics, agenda coordination, and any off-site requirements
• Manage internal and external meeting room bookings, ensuring spaces are appropriately set up, equipped, and catered for in advance
• Coordinate large and complex catering orders for meetings and events, liaising with internal catering teams and external suppliers to ensure accurate delivery and presentation
• Prepare and print client-facing materials including presentation decks, briefing packs, and logistical documents ahead of meetings and events, ensuring everything is produced to a high standard and delivered on time
• Assist with the coordination of interview processes for select teams, including scheduling interviews, managing candidate communications
• You’ll thrive in our working environment that champions equality of opportunity. Your unique perspective will contribute to our success, joining a workplace where inclusion is fundamental and deeply embedded in our culture and values. Through our external and

Job description

About Man Group

Man Group is a global alternative investment management firm focused on pursuing outperformance for sophisticated clients via our Systematic, Discretionary and Solutions offerings. Powered by talent and advanced technology, our single and multi-manager investment strategies are underpinned by deep research and span public and private markets, across all major asset classes, with a significant focus on alternatives. Man Group takes a partnership approach to working with clients, establishing deep connections and creating tailored solutions to meet their investment goals and those of the millions of retirees and savers they represent.

Headquartered in London, we manage $253.6 billion* and operate across multiple offices globally. Man Group plc is listed on the London Stock Exchange under the ticker EMG.LN and is a constituent of the FTSE 250 Index. Further information can be found at www.man.com

At Man Group, we respect your privacy and we are committed to protecting and safeguarding your Personal Data. We have developed policies and processes which are designed to provide for the security and integrity of your Personal Data. We are committed to Processing your Personal Data fairly and lawfully, and being open and transparent about such Processing. For further information on how we process your data, please see the privacy notice for applicants here.

* As at 30 June 2026

We are looking for a Team Assistant to join our Sales & Marketing department alongside an Executive Assistant and Personal Assistant. This role would suit someone with previous office administration or assistant experience, ideally within a financial institution. It may appeal to someone returning to work after a career break, or to an experienced EA seeking a role with a different working pattern.

This is an office-based role working three days per week, including Thursdays.

Travel & Logistics Management

• Own end-to-end travel coordination for the majority of the sales team, managing all aspects including international and domestic flights, hotel accommodation, ground transportation, and airport transfers
• Proactively manage visa applications and travel documentation requirements, ensuring compliance with entry requirements across all relevant jurisdictions well ahead of travel dates
• Serve as the primary point of contact for travel-related queries, troubleshooting and resolving issues swiftly, including last-minute changes or disruptions
• Book and manage desk allocations for overseas travelers visiting the office

Expense & Financial Administration

• Process and reconcile detailed travel and business expenses in a timely and accurate manner
• Manage corporate credit card reconciliations
• Rasing PO for incoming invoices and liaising with accounts to make sure this has been paid to our supplier

Client Liaison & Relationship Support

• Act as a professional point of contact for external clients, coordinating meetings, dinners, and travel arrangements on their behalf
• Manage client logistics for events and engagements

Compliance & Systems

• Maintain accurate and up-to-date records within Star Compliance related to client interactions, gifts, entertainment, and travel

Events & Conference Coordination

• Coordinate Sales Team meetings and client events with a capacity of 30-50 clients, managing all logistical elements including venue liaison, catering, AV requirements, and on-the-day execution at relevant venues (e.g. RBH)
• Organise and manage team social events including the annual summer party and Christmas party, overseeing budgets, venue sourcing, supplier liaison, and attendee coordination
• Support the planning and delivery of team away days , assisting with logistics, agenda coordination, and any off-site requirements

Office & Facilities Coordination

• Manage internal and external meeting room bookings, ensuring spaces are appropriately set up, equipped, and catered for in advance
• Coordinate large and complex catering orders for meetings and events, liaising with internal catering teams and external suppliers to ensure accurate delivery and presentation
• Prepare and print client-facing materials including presentation decks, briefing packs, and logistical documents ahead of meetings and events, ensuring everything is produced to a high standard and delivered on time

Recruitment Support

• Assist with the coordination of interview processes for select teams, including scheduling interviews, managing candidate communications

Inclusion, Work-Life Balance and Benefits at Man Group

You’ll thrive in our working environment that champions equality of opportunity. Your unique perspective will contribute to our success, joining a workplace where inclusion is fundamental and deeply embedded in our culture and values. Through our external and