The Hive Arts Council Office Support

Brook Street; Manchester; On-site; GBP 20,000 - 26,000; Full time

Job summary

Brook Street in Manchester is seeking a Temporary Administrative Officer to support a busy team with day-to-day office tasks and ensure office processes run smoothly. You will collate and analyse information, handle routine correspondence, manage meeting rooms, assist with budgets, and act as front-of-house, welcoming visitors.

Training will be provided on site, and reliability, punctuality, and a professional approach are essential.

Qualifications

• Five GCSEs at Grade C or above (or equivalent), including English Language (or equivalent).
• NVQ Business Administration Level 2 (or suitable clerical experience).
• Strong administrative experience with good knowledge and experience using Microsoft Office.

Responsibilities

• Collate and analyse fairly complex information or data, then submit results in written reports.
• Oversee administrative procedures and processes to ensure they're followed consistently.
• Support admin-related liaison with internal and/or external contacts.
• Prepare routine correspondence and handle day-to-day office tasks.
• Support with stationary ordering and booking meeting rooms.
• Assist with budget preparation and control, if required.
• Be a helpful front-of-house presence, welcoming and showing people around the office as needed.
• Resolve queries and provide support to the wider team.

Skills

Administrative experience

Clear communication

Reliability

Punctuality

People skills

Judgement

Problem solving

Education

Five GCSEs at Grade C or above (English included)

NVQ Business Administration Level 2

Tools

Microsoft Office

Job description

Temporary Administrative Officer (AO x1)

Location: Manchester - M1 1FN

We're hiring for a reputed client looking for a friendly, reliable Temporary Administrative Officer to provide day-to-day administrative support and help keep office processes running smoothly. If you enjoy working with people, sorting out details, and ensuring things happen on time, this could be the role for you.

What you'll be doing:

• Collating and analysing fairly complex information or data, then submitting results in written reports
• Overseeing administrative procedures and processes to ensure they're followed consistently
• Supporting admin-related liaison with internal and/or external contacts
• Preparing routine correspondence and handling day-to-day office tasks
• Supporting with stationary ordering and booking meeting rooms
• Assisting with budget preparation and control, if required
• Being a helpful "front-of-house" presence-welcoming and, where needed, showing people around the office
• Resolving queries and providing support to the wider team (including being willing to support staff kitchen arrangements)

What you'll bring:

• Five GCSEs at Grade C or above (or equivalent), including English Language (or equivalent)
• NVQ Business Administration Level 2 (or suitable clerical experience)
• Strong administrative experience with good knowledge and experience using Microsoft Office
• Clear communication skills-comfortable writing and speaking professionally
• A reliable, punctual approach-able to turn up daily and follow set procedures
• A presentable, outgoing, friendly and helpful working style, with confidence around people
• The ability to exercise some independent judgement under general supervision
• A practical, solution-focused mindset-able to tackle queries calmly and effectively

Additional information:

• Full-time office-based role
• Training will be provided on site

If you're organised, personable, and ready to support a busy team with a facilities-leaning, administration-led role, we'd love to hear from you.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.