Tender & Portal Admin Coordinator

Chubb Fire & Security Group; Blackburn; Hybrid; GBP 23,000 - 29,000; Full time

Benefits offered by this job

25 days holiday + bank holidays

Free onsite parking

Cycle to work scheme

Employee referral scheme (£1000)

Company pension scheme

Life assurance (4x salary)

Employee scholarship scheme

Central benefits platform discounts

Health & wellbeing resources

Bravo Awards

Job summary

Chubb Fire & Security Group is recruiting a Portal Admin Coordinator to support the Commercial Strategy Team on a fixed-term contract through 31 December 2027. The role combines tender opportunity management with supplier portal activity and bid submission coordination, in a hybrid home-based setup with UK travel.

You will work alongside proposal writers to ensure accurate, well-presented submissions and maintain a clean bid library. Strong communication and MS Office skills are essential.

Qualifications

• Excellent literacy and numeracy.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Excellent organisation, time management and attention to detail.

Responsibilities

• Identify, download, record and share new tender and procurement opportunities promptly.
• Monitor procurement portals such as Jaggaer, In-Tend, Proactis and Delta.
• Coordinate SQ, PQQ, SSQ, accreditation and supplier registration submissions.
• Maintain accurate, accessible bid libraries, templates and supporting documents.
• Monitor PINs, procurement pipelines and contract award notices to identify future opportunities.
• Keep tender information up to date and ensure submissions are professional and presented to a high standard.

Skills

Communication

MS Office

Organisational skills

Time management

Proactive mindset

Customer-focused

Flexibility

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Jaggaer

In-Tend

Proactis

Delta

Job description

Chubb Fire & Security Group is recruiting a Portal Admin Coordinator to support the Commercial Strategy Team on a fixed-term contract through 31 December 2027. The role combines tender opportunity management with supplier portal activity and bid submission coordination, in a hybrid home-based setup with UK travel.

You will work alongside proposal writers to ensure accurate, well-presented submissions and maintain a clean bid library. Strong communication and MS Office skills are essential.