Contract Tender Portal Coordinator – Hybrid Role

0804 Chubb Fire & Security Ltd; Guide; Hybrid; GBP 23,000 - 29,000; Full time

Benefits offered by this job

25 days holiday

Free onsite parking

Cycle to Work Scheme

Employee referral scheme (£1000)

Company Pension Scheme

Life Assurance (4 x Basic Salary)

Employee Scholarship Scheme

Central Benefits Platform discounts

Health & Wellbeing Resources

Bravo Awards

Job summary

Chubb Fire & Security is seeking a Portal Admin Coordinator on a fixed-term contract until 31 December 2027. The role is hybrid, home-based with UK travel, and involves managing tender opportunities, supplier portals and SQ/PQQ submissions, in close collaboration with proposal writers.

You will maintain bid libraries, support the tender lifecycle, and contribute to high-standard submissions. Benefits include a pension, life assurance, cycle-to-work and training opportunities.

Qualifications

• Strong written and verbal communication skills, with good literacy and numeracy.
• Proficient use of MS Office (Word, Excel, PowerPoint).
• Excellent organisation, time management and attention to detail.
• Ability to manage priorities in a fast-paced environment.

Responsibilities

• Identify, download, record and share new tender and procurement opportunities promptly.
• Monitor procurement portals such as Jaggaer, In-Tend, Proactis and Delta.
• Coordinate SQ, PQQ, SSQ, accreditation and supplier registration submissions.
• Maintain accurate bid libraries, templates and documents.
• Monitor PINs, procurement pipelines and contract award notices to identify opportunities.
• Keep tender information up to date.
• Support a consistent, organised tender lifecycle.
• Collaborate with proposal writers to ensure accurate and high-quality submissions.

Skills

Communication skills

MS Office (Word Excel PowerPoint)

Organization & time management

Attention to detail

Team collaboration

Tools

Jaggaer

In-Tend

Proactis

Delta

Job description

Chubb Fire & Security is seeking a Portal Admin Coordinator on a fixed-term contract until 31 December 2027. The role is hybrid, home-based with UK travel, and involves managing tender opportunities, supplier portals and SQ/PQQ submissions, in close collaboration with proposal writers.

You will maintain bid libraries, support the tender lifecycle, and contribute to high-standard submissions. Benefits include a pension, life assurance, cycle-to-work and training opportunities.