Executive Assistant

Pure Resourcing Solutions Limited; Great Abington; Hybrid; GBP 39,000 - 44,000; Full time

Job summary

Pure Resourcing Solutions Limited is seeking an Executive Assistant to support a Director on a temporary basis. The role involves diary management, governance support, and coordinating high-level events with international travel, in a fast-paced research environment.

Based in South Cambridgeshire with four days on site and one day from home, the role starts ASAP for approximately three months. Strong organisation, discretion, and communication are essential.

Qualifications

• Proven experience providing executive support to senior leadership.
• Experience coordinating complex governance activities and events.
• Experience organising international travel.
• Excellent written and verbal communication with discretion.

Responsibilities

• Manage the Director's calendar and strategic engagements, balancing priorities.
• Support governance by preparing agendas, recording decisions, tracking actions.
• Handle the Director's inbox and draft responses with discretion.
• Organise domestic and international travel including itineraries.
• Lead operational activities within the Director's Office and streamline procedures.
• Coordinate annual strategic events and liaise with partners.
• Provide support to other Executive Assistants as needed.
• Maintain timely, professional communication with external stakeholders.

Skills

Diary management

Governance support

Event coordination

Travel planning

Communication

Microsoft Office

Google Workspace

Job description

Executive Assistant

Temporary role to start ASAP for approx 3 months. Pay rate: £28.50 per hour. Location: South Cambs with 4 days on site and 1 from home.

Are you organised, proactive, and accustomed to supporting senior leadership in fast-paced environments? If so, this is a fantastic opportunity to make a real difference within a renowned institution operating at the forefront of scientific research and innovation. You'll play a vital role in enabling strategic decision-making, coordinating complex projects, and maintaining key relationships that drive organisational success.

Overview

Our Client, a leading organisation in the research and scientific community, is seeking a dedicated Executive Assistant to provide high-level support to the Director. This temporary role, lasting approximately three months, offers a chance to be directly involved in strategic governance and organisational prioritisation. It's an engaging position perfect for someone eager to contribute to impactful work, working closely with senior stakeholders and helping shape the future of groundbreaking science.

Key Responsibilities

• Manage the Director's calendar and strategic engagements, ensuring priorities are balanced and conflicts resolved efficiently.
• Support governance activities by preparing agendas, recording decisions, and tracking actions for senior leadership groups.
• Handle the Director's inbox, drafting responses and managing correspondence with discretion.
• Organise domestic and international travel, including itineraries, briefings, and logistical arrangements for high-profile visits.
• Lead the operational activities within the Director's Office, identifying opportunities to streamline procedures and enhance efficiency.
• Coordinate and deliver the organisation's annual strategic events, working across teams and external partners.
• Provide support to other senior Executive Assistants when needed, building trusted relationships across the organisation.
• Ensure timely and professional communication with external stakeholders, including government officials, academics, and industry partners.

Must-Have Skills & Experience

• Proven experience providing executive support to senior leadership, including diary management and governance support.
• Demonstrated ability to organise and coordinate complex, high-profile events and international travel.
• Excellent written and verbal communication skills, with a professional approach to relationship building.
• Strong proficiency in Microsoft Office and Google Workspace applications.
• Ability to work independently, exercise sound judgement, and handle confidential information with discretion.

Nice-to-Have Skills & Experience

• Experience in a research or academic environment.
• Additional experience in strategic planning or event management.
• Knowledge of governance processes within complex organisations.

This is a unique opportunity to support an inspiring organisation at a pivotal moment. If you're ready to bring your organisational talents to an impactful role, we look forward to hearing from motivated professionals eager to contribute to innovative scientific work.