Temporary Personal Assistant

Huntress; Leeds; On-site; GBP 18,000 - 26,000; Full time

Job summary

Huntress is seeking an experienced Personal Assistant to provide professional, confidential support to the CEO in Leeds. The role involves managing a busy diary, coordinating meetings and travel, and handling communications with discretion.

This temporary position is 2–3 weeks, with start ASAP, hours 9:30–17:30 or 10:00–18:00, at £16.00 per hour. The successful candidate will be highly organized, proactive and able to draft correspondence in the Director's style, while maintaining

Qualifications

• Demonstrable experience working in a PA, EA or senior administrative role.
• Excellent organisational skills with high attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Proactive approach with the ability to anticipate needs and think ahead.
• Experience arranging national and international travel and accommodation.
• Strong IT skills including MS Word, Excel, Outlook, PowerPoint; Teams and SharePoint.

Responsibilities

• Provide professional, confidential PA support to the General Director/CEO.
• Manage a busy diary and coordinate planned and unplanned meetings.
• Arrange and coordinate national and international travel and itineraries.
• Draft and prepare emails, correspondence and documents for the Director.
• Coordinate meeting rooms, facilities, technology and refreshments.
• Take minutes and actions from meetings where required.
• Maintain confidentiality and handle sensitive information with discretion.
• Undertake general administrative duties and ad hoc requests.

Skills

PA experience

Diary management

Travel coordination

Microsoft Office

Communication skills

Interpersonal skills

Minute-taking

Tools

SharePoint

Teams

Adobe

Job description

Temporary Personal Assistant to General Director / CEO

Location: Leeds LS1
Duration: Temporary 2-3 weeks
Hours: 9.30-17.30 or 10.00-18.00
Pay Rate: £16.00ph
Start Date: ASAP

We are currently recruiting for an experienced Personal Assistant to provide professional, highly efficient and confidential administrative support to the CEO.

This is a varied and fast-paced temporary role suited to someone who is highly organised, discreet and confident working at a senior level. The successful candidate will be required to manage a busy diary, coordinate meetings and travel, monitor emails and provide general PA support, ensuring the Director's time is managed effectively.

Key Responsibilities:

• Provide professional, efficient and confidential PA support to the General Director/CEO.
• Manage a busy and ever-changing diary, arranging planned and unplanned meetings.
• Coordinate meeting rooms, facilities, technology and refreshments to ensure meetings run smoothly.
• Monitor and manage incoming emails, prioritising and responding where appropriate.
• Draft and prepare emails, correspondence and documents on behalf of the General Director.
• Arrange and coordinate national and international travel, including flights, accommodation, transfers and detailed itineraries.
• Assist with meeting preparation and ensure all relevant information and documentation is available.
• Take accurate minutes and actions from meetings where required (advantageous but not essential).
• Manage changing priorities and anticipate the needs of the General Director.
• Maintain a high level of confidentiality when dealing with sensitive information.
• Undertake general administrative duties and support the General Director with ad hoc requirements.

About You:

• Demonstrable experience working in a PA, EA or senior administrative role.
• Excellent organisational skills with strong attention to detail and accuracy.
• The ability to manage multiple priorities and remain calm and flexible in a busy environment.
• A proactive approach, with the ability to anticipate what is required and think several steps ahead.
• Excellent written and verbal communication skills, with the confidence to draft correspondence in the Director's style and tone.
• Strong interpersonal skills and the ability to communicate professionally with people at all levels.
• Experience arranging national and international travel and accommodation.
• Strong IT skills, including Microsoft Word, Excel, Outlook, PowerPoint, Teams and SharePoint.
• Confidence using databases, internet applications and Adobe.
• A professional, discreet and approachable manner.
• Previous minute-taking experience would be an advantage but is not essential.

The Person:

This role would suit a confident and highly organised PA who enjoys working in a senior-level support position and is comfortable working in a fast-paced environment where priorities can change quickly. Discretion, professionalism and the ability to use initiative are essential.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, regardless of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.