Personal Assistant to Chief Executive Officer

Membership Bespoke; Greater London; Hybrid; GBP 40,000 - 45,000; Full time

Job summary

A leading recruitment firm in London is seeking a Personal Assistant to the Chief Executive Officer. This role entails providing high-quality executive support, managing the CEO's office, and coordinating governance activities. Ideal candidates will have significant experience supporting senior leaders, excellent organisational skills, and proficiency in Microsoft Office. The position offers a salary of £40k-£45k with benefits and a hybrid working arrangement.

Qualifications

• Significant experience as a PA or Executive Assistant supporting senior leaders.
• Proven ability to arrange and support governance meetings.
• Experience in a membership body or not-for-profit environment.

Responsibilities

• Provide comprehensive diary and email management for the CEO.
• Act as the first point of contact for the CEO.
• Arrange and coordinate Board and Council meetings.
• Support the organisation of committee meetings.
• Prepare reports and presentations for the Executive Team.

Skills

Excellent organisational skills

Strong written and verbal communication

Discretion and professionalism

Minute-taking abilities

Proficiency in Microsoft Office Suite

Ability to work independently

Tools

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Microsoft Excel

Microsoft Teams

Job description

Personal Assistant to Chief Executive Officer

Global Governing Body

2 Day Office, Central London, 3 Days Home

Basic Salary £40k-£45K with benefits

Permanent, Full Time

Minute-Taking/Taking Minutes is important

Our client, a respected global governing, is seeking an Personal Assistant to Chief Executive Officer

If you are an experienced executive assistant for an executive team, CEO or similar, working in a similar membership body, trade association, professional body, not for profit or corporate we would love to hear from you.

Role Purpose

The Personal Executive Assistant to Chief Executive Officer is responsible for providing high-quality, proactive and confidential executive support to the Chief Executive Officer (CEO), together with administrative support to the Directors. The postholder will manage the CEO’s office, coordinate Board and Council governance activities, and ensure effective communication and administration across the Executive Team and wider organisation.

Main Duties and Responsibilities

• Provide comprehensive diary and email management for the CEO, prioritising competing demands effectively.
• Act as the first point of contact for the CEO, managing correspondence, enquiries, and calls with professionalism and discretion.
• Arrange and coordinate Board and Council meetings, including preparation and circulation of agendas, papers, and accurate minutes.
• Support the organisation of committee meetings (scheduling, logistics, circulation of papers) but not responsible for minuting.
• Coordinate Executive Team meetings, ensuring agendas, papers, actions and follow-up are well managed.
• Prepare reports, presentations, and briefing materials for the CEO and Executive Team.
• Arrange international travel, accommodation, itineraries, and logistics for the CEO and Directors.
• Maintain accurate action logs and follow up to ensure delivery against priorities.
• Develop and maintain effective filing systems and ensure compliance with governance and records management requirements.
• Provide general administrative support across the Executive Team and occasional cover for wider administrative colleagues.
• Act as a central link between the CEO, Executive Team, Board, Council, Committees, staff, and external stakeholders.
• Support governance and compliance processes across the organisation.
• Work closely with the Membership, Events, and Marketing teams to support Board, Council, and Committee communications.
• Assist with planning and delivering organisation-wide events, conferences, and workshops.
• Provide support to the CEO and Directors in implementing strategic initiatives.

Specific Skills, Knowledge and Experience required

• Significant experience as a PA, Executive Assistant, or senior administrator supporting senior leaders.
• Proven ability to arrange, minute, and support governance meetings (Board, Council, senior-level committees).
• Excellent organisational and diary management skills, with ability to prioritise competing demands.
• Strong written and verbal communication skills, with excellent minute-taking and report-writing ability.
• High level of discretion, professionalism, and judgement.
• Proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel, Teams).
• Ability to work independently, proactively, and collaboratively.
• Experience in a membership body, charity, or not-for-profit environment.
• Familiarity with governance frameworks and committee administration.
• Event and project administration experience.

To apply to this role Personal Executive Assistant to Chief Executive Officer please send your CV

Due to the volume of applications, we are only able to contact successful applicants. Therefore, if you have not heard from us within 10 working days, please deem your application as unsuccessful on this occasion.

Membership Bespoke is acting as a recruitment business in relation to this role. Membership Bespoke positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

Membership Bespoke is the most experienced membership-focused recruitment firm in the UK, with 10+ years of experience delivering tailored permanent, temporary, interim, and Executive Search recruitment solutions to Trade Associations, Regulatory Bodies, Political Parties, and Professional Bodies.