Personal Assistant

Amida Consulting Solutions Ltd; Gloucester; On-site; GBP 28,000 - 42,000; Full time

Job summary

Amida Consulting Solutions Ltd is seeking an exceptional Personal Assistant to support the Managing Director in Cheltenham. This full-time, office-based role involves diary and email management, travel arrangements, and personal and family organising, with a focus on confidentiality and discretion.

You will create reports, prepare presentations, run analyses, and drive processes to ease the MD's duties. The successful candidate will be highly organised, proactive and experienced in one-on-one

Qualifications

• Experience in a professional, creative or service industry.
• Exceptional organisational and prioritisation skills.
• Excellent communication skills, self-awareness and an ability to challenge.
• Strong attention to detail and commitment to accuracy.
• Advanced Word and intermediate Excel.
• The ability to anticipate needs and solve problems before they arise.
• A professional, confident, and discreet approach.

Responsibilities

• Complex diary and schedule management
• Acting as a gatekeeper and shield for the MD
• Coordinating meetings and client appointments
• Inbox management and correspondence handling
• Preparing meeting packs, presentations, reports, and documentation
• Managing travel arrangements including personal travel
• Liaising with other family members and associates
• Implementing report analysis and running reports
• Supporting business projects and strategic objectives
• Maintaining confidentiality and handling sensitive information with discretion

Skills

Diary management

Email management

Travel arrangements

Reporting

Presentations

Discretion/confidentiality

Communication skills

Tools

Word

Excel

Job description

Are you a highly experienced, confident and professional PA who knows when to respectfully challenge?

Are you very organised, proactive and committed to making life easier for a busy Managing Director?

Have you significant experience of working one to one with a Founder, Business Owner, Managing Director or CEO?

My client is a growing, multi-site professional business with a creative and client driven approach and due to growth, they are looking for an exceptional PA to support the Managing Director.

This is a new role, and duties will be exceptionally varied including diary management, email management, travel arranging, and personal and family organising.

As PA you will also be responsible for implementing and running reports, preparing presentations and implementing processes to make the things easier for the MD.

You will play a very important role in the growth of this company and will work closely with the Office Manager and other administrators in the business.

Key responsibilities will include:

• Complex diary and schedule management
• Acting as a gatekeeper and shield for the MD
• Coordinating meetings and client appointments
• Inbox management and correspondence handling
• Preparing meeting packs, presentations, reports, and documentation
• Managing travel arrangements including personal travel
• Liaising with other family members and associates
• Implementing report analysis and running reports
• Supporting business projects and strategic objectives
• Maintaining confidentiality and handling sensitive information with discretion

To be successful in this role, you will be a highly organised, proactive Personal Assistant with who has worked on a one-on-one basis with business owner, Managing Director or CEO.

Additionally you will have

• Experience within a professional, creative or service industry
• Exceptional organisational and prioritisation skills
• Excellent communication skills, self-awareness and an ability to challenge
• Strong attention to detail and commitment to accuracy
• Advanced Word and intermediate Excel
• The ability to anticipate needs and solve problems before they arise
• A professional, confident, and discreet approach

Please note this is a full time, office-based opportunity only and the successful candidate will be based in Cheltenham five days a week.

Please note this is a job advert, and full job descriptions and company details will be provided after an initial, successful, screening call.

Amida is an equal opportunities employer and we welcome applications from all demographics.