Personal Assistant

HSL; Nuneaton; On-site; GBP 29,000 - 42,000; Full time

Job summary

HSL is seeking an experienced Personal Assistant to the Executive Team to provide high‑level administrative and executive support to the Chief Executive and Strategic Directors in a fast‑paced public‑sector environment.

You will manage senior diaries and emails, organise meetings, take minutes, prepare reports and presentations, handle confidential information, and liaise with MPs, elected members and external organisations to ensure smooth operations.

Qualifications

• Previous experience in a senior administration, PA or executive support role.
• Excellent written and verbal communication skills.
• Strong organisational and time-management skills.
• Confident using Microsoft Word, Excel, PowerPoint and Teams.
• Experience taking minutes and preparing reports.
• Able to work with sensitive and confidential information.
• Professional, proactive and able to communicate confidently with people at all levels.

Responsibilities

• Manage senior executives’ diaries and emails.
• Organise and service meetings, including taking minutes.
• Prepare correspondence, reports, presentations and other documents.
• Handle confidential information and maintain electronic filing systems.
• Deal with enquiries from Elected Members, MPs, members of the public and external organisations.
• Support corporate projects, events, visits and meetings.
• Assist with FOI requests, complaints and administrative processes.
• Raise purchase orders and process payments.
• Provide general executive and project support as required.

Skills

Senior admin

Executive support

Communication skills

Organisational skills

MS Office

Minute taking

Confidential info handling

Professionalism

Public sector experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Teams

Job description

We are currently seeking an experienced and highly organised Personal Assistant to the Executive Team to provide high-level administrative and executive support to the Chief Executive and Strategic Directors. This is an excellent opportunity for an experienced administrator or PA who is confident working in a senior, fast-paced environment and can handle sensitive and confidential information with professionalism and discretion. You will act as a key point of contact for the Executive Team, working with senior managers, elected members, MPs, members of the public, external organisations and other stakeholders.

Key Responsibilities

• Manage senior executives’ diaries and emails.
• Organise and service meetings, including taking minutes.
• Prepare correspondence, reports, presentations and other documents.
• Handle confidential information and maintain electronic filing systems.
• Deal with enquiries from Elected Members, MPs, members of the public and external organisations.
• Support corporate projects, events, visits and meetings.
• Assist with FOI requests, complaints and administrative processes.
• Raise purchase orders and process payments.
• Provide general executive and project support as required.

About You

• Previous experience in a senior administration, PA or executive support role.
• Excellent written and verbal communication skills.
• Strong organisational and time-management skills.
• Confident using Microsoft Word, Excel, PowerPoint and Teams.
• Experience taking minutes and preparing reports.
• Able to work with sensitive and confidential information.
• Professional, proactive and able to communicate confidently with people at all levels.

This is a fantastic opportunity for an experienced PA, Executive Assistant, Senior Administrator or Business Support professional to join a senior team within a public-sector environment.

If you are highly organised, discreet, confident dealing with senior stakeholders and have excellent administration and communication skills, we would love to hear from you.