Temporary Office & Fleet Admin Coordinator

Workforce Recruitment and Training; Manchester; On-site; GBP 22,000 - 33,000; Full time

Job summary

Workforce Recruitment and Training in Manchester is seeking a proactive Temporary Office Administrator to provide administrative support across the office, help clear backlogs, and improve processes while maintaining accurate records. You will manage expense claims, fleet records, stationery orders, and meeting logistics, working with the Office Manager to keep operations running smoothly.

This 6-month contract offers an opportunity to contribute across a busy office and gain experience in

Qualifications

• Previous experience in administration or office support.
• Strong organisational skills & attention to detail.
• Ability to manage multiple tasks and priorities.
• Proficient in Outlook, Word, Excel, and Teams.
• Experience managing employee expenses and supporting procurement.

Responsibilities

• Review, reconcile, and process outstanding employee expense claims.
• Backlog management of historic expense submissions.
• Coordinate with employees and Finance for missing receipts, approvals, and documentation.
• Maintain accurate records and progress updates.
• Assist with developing a more efficient and consistent expense management process.
• Provide administrative support to the Office Manager.
• Support day-to-day office activities and administration requirements.
• Assist with ordering and managing office supplies and stationery.
• Gather and organise fleet-related information and records.
• Review fleet administration practices and identify areas for improvement.
• Create and maintain records relating to vehicles, drivers, servicing schedules, MOTs, insurance, and compliance.
• Develop processes, guidance documents, and trackers for fleet management.
• Establish a centralised and accessible approach to fleet administration.
• Work with managers to ensure information is accurate and consistent moving forward.
• Obtain quotations and supplier information when required.
• Maintain supplier records and documentation.
• Ensure procurement activities are recorded and documented.
• Coordinate meeting room bookings, catering, and logistics.
• Support customer visits, internal meetings, and company events.
• Assist with visitor management and hospitality arrangements.
• Provide administrative support for larger business meetings and activities.

Skills

Administration experience

Organisational skills

Multi-tasking

MS Office

Communication skills

Independent worker

Expense management

Procurement support

Job description

Workforce Recruitment and Training in Manchester is seeking a proactive Temporary Office Administrator to provide administrative support across the office, help clear backlogs, and improve processes while maintaining accurate records. You will manage expense claims, fleet records, stationery orders, and meeting logistics, working with the Office Manager to keep operations running smoothly.

This 6-month contract offers an opportunity to contribute across a busy office and gain experience in