Temporary Admin Assistant

Workforce Recruitment and Training; Manchester; On-site; GBP 22,000 - 33,000; Full time

Job summary

Workforce Recruitment and Training in Manchester is seeking a proactive Temporary Office Administrator to provide administrative support across the office, help clear backlogs, and improve processes while maintaining accurate records. You will manage expense claims, fleet records, stationery orders, and meeting logistics, working with the Office Manager to keep operations running smoothly.

This 6-month contract offers an opportunity to contribute across a busy office and gain experience in

Qualifications

• Previous experience in administration or office support.
• Strong organisational skills & attention to detail.
• Ability to manage multiple tasks and priorities.
• Proficient in Outlook, Word, Excel, and Teams.
• Experience managing employee expenses and supporting procurement.

Responsibilities

• Review, reconcile, and process outstanding employee expense claims.
• Backlog management of historic expense submissions.
• Coordinate with employees and Finance for missing receipts, approvals, and documentation.
• Maintain accurate records and progress updates.
• Assist with developing a more efficient and consistent expense management process.
• Provide administrative support to the Office Manager.
• Support day-to-day office activities and administration requirements.
• Assist with ordering and managing office supplies and stationery.
• Gather and organise fleet-related information and records.
• Review fleet administration practices and identify areas for improvement.
• Create and maintain records relating to vehicles, drivers, servicing schedules, MOTs, insurance, and compliance.
• Develop processes, guidance documents, and trackers for fleet management.
• Establish a centralised and accessible approach to fleet administration.
• Work with managers to ensure information is accurate and consistent moving forward.
• Obtain quotations and supplier information when required.
• Maintain supplier records and documentation.
• Ensure procurement activities are recorded and documented.
• Coordinate meeting room bookings, catering, and logistics.
• Support customer visits, internal meetings, and company events.
• Assist with visitor management and hospitality arrangements.
• Provide administrative support for larger business meetings and activities.

Skills

Administration experience

Organisational skills

Multi-tasking

MS Office

Communication skills

Independent worker

Expense management

Procurement support

Job description

Contract Type: 6 Month Temporary Contract

Reporting To: Office Manager

We are seeking a proactive and organised Temporary Office Administrator to provide administrative support across our clients Manchester office. The role has been created to assist with key administrative activities, address existing backlogs, improve business processes, and ensure accurate records and documentation are maintained.

Key Responsibilities

• Review, reconcile, and process outstanding employee expense claims.
• Take ownership of an existing backlog of historic expense submissions and work towards their resolution.
• Liaise with employees and the Finance team to obtain missing receipts, approvals, and supporting documentation.
• Maintain accurate records and progress updates.
• Assist with developing a more efficient and consistent expense management process.
• Provide general administrative support to the Office Manager.
• Support day-to-day office activities and administration requirements.
• Assist with the ordering and management of office supplies and stationery.
• Gather and organise all existing fleet-related information and records.
• Review current fleet administration practices and identify areas for improvement.
• Create and maintain accurate records relating to vehicles, drivers, servicing schedules, MOTs, insurance, and compliance requirements.
• Develop practical processes, guidance documents, and trackers to support effective fleet management.
• Establish a centralised and accessible approach to fleet administration.
• Work with managers to ensure information is maintained accurately and consistently moving forward.
• Obtain quotations and supplier information when required.
• Maintain supplier records and supporting documentation.
• Ensure procurement activities are accurately recorded and documented
• Coordinate meeting room bookings, catering, and logistical requirements.
• Support customer visits, internal meetings, and company events.
• Assist with visitor management and hospitality arrangements.
• Provide administrative support for larger business meetings and activities.

Skills & Experience

• Previous experience in an administration, coordinator, or office support role.
• Strong organisational skills and attention to detail.
• Ability to manage multiple tasks and priorities effectively.
• Good working knowledge of Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Strong communication and interpersonal skills.
• Ability to work independently and use initiative
• Experience managing employee expenses.
• Experience supporting procurement or supplier management activities.
• Experience creating administrative processes, trackers, or documentation.
• Exposure to fleet administration or compliance-related record management.