Temporary Events Coordinator

Allen Associates; Oxford; On-site; GBP 22,000 - 26,000; Full time

Benefits offered by this job

Weekly PAYE

40 hours per week

Immediate start

Job summary

Aurora is seeking a Temporary Events Coordinator based in Oxford to support a dynamic events team. You will organise in-person and virtual client events, manage logistics from inception to follow-up, and ensure high delivery standards.

You'll coordinate podcast logistics, speaker management and liaise with suppliers, internal teams and finance to meet deadlines. A proactive, detail‑oriented approach and strong communication skills are essential for success in this role.

Qualifications

• Proven organisational skills coordinating events or logistics.
• Strong negotiation and communication skills.
• Familiarity with PowerPoint, Word, Excel, Outlook and Zoom.
• Ability to manage multiple tasks and tight deadlines.
• Proactive approach and ability to work independently or as part of a team.
• Willingness to learn and develop the role responsibilities.

Responsibilities

• Organising and coordinating in-person and virtual client events including workshops and webinars from inception to follow-up.
• Managing podcast logistics, such as scheduling, contributor communication and recording sessions, in close collaboration with the Podcast Coordinator.
• Supporting larger events with speaker management, sponsorship administration and liaising with suppliers.
• Providing onsite support at UK events to ensure professional and seamless delivery.
• Maintaining detailed documentation, attendance and post-event reports.
• Collaborating with internal teams, external partners and finance to meet deadlines and deliver high standards.

Skills

Event coordination

Negotiation

Communication

Multitasking

Independent working

Learning mindset

Tools

PowerPoint

Word

Excel

Outlook

Zoom

Job description

Are you an enthusiastic and highly organised individual with a passion for delivering exceptional events? This is a fantastic opportunity for a proactive coordinator to support a dynamic events team, managing logistics for a variety of in-person and virtual events. If you are detail-oriented, confident in managing multiple priorities and enjoy collaborating with stakeholders, this role is perfect for you.

Please note, this is a temporary position paid on a weekly PAYE basis and will require an immediate start, notice periods cannot be accommodated.

Temporary Events Coordinator Responsibilities

• Organising and coordinating in-person and virtual client events including workshops and webinars from inception to follow-up.
• Managing podcast logistics, such as scheduling, contributor communication and recording sessions, in close collaboration with the Podcast Coordinator.
• Supporting larger events with speaker management, sponsorship administration and liaising with suppliers.
• Providing onsite support at UK events to ensure professional and seamless delivery.
• Maintaining detailed documentation, attendance and post-event reports.
• Collaborating with internal teams, external partners and finance to meet deadlines and deliver high standards.
• Contributing ideas to improve event processes and enhance Aurora's events strategy.

Temporary Events Rewards

• Between £16 and £19 per hour plus holiday pay, paid weekly via PAYE.
• 40 hours per week, working from Monday to Friday.
• Supportive environment that encourages initiative and professional growth.

The Company

Our client foster a collaborative and supportive culture, bringing together close-knit teams dedicated to continuous improvement and excellence. Their environment encourages personal responsibility, shared success and ongoing development, making it an ideal place for someone looking to develop their event coordination skills.

Temporary Events Coordinator Experience Essentials

• Proven organisational skills and experience coordinating events or logistics.
• Strong negotiation and communication skills.
• Familiarity with PowerPoint, Word, Excel, Outlook and virtual event platforms like Zoom.
• Ability to effectively manage multiple tasks and tight deadlines.
• Proactive approach and ability to work independently or as part of a team.
• Willingness to learn and develop the role responsibilities.

Location

Based in Central Oxford, with no parking available. Public transport or cycling is recommended.