Temp Events Coordinator: In-Person & Virtual Logistics Pro

Allen Associates; Oxford; On-site; GBP 22,000 - 26,000; Full time

Benefits offered by this job

Weekly PAYE

40 hours per week

Immediate start

Job summary

Aurora is seeking a Temporary Events Coordinator based in Oxford to support a dynamic events team. You will organise in-person and virtual client events, manage logistics from inception to follow-up, and ensure high delivery standards.

You'll coordinate podcast logistics, speaker management and liaise with suppliers, internal teams and finance to meet deadlines. A proactive, detail‑oriented approach and strong communication skills are essential for success in this role.

Qualifications

• Proven organisational skills coordinating events or logistics.
• Strong negotiation and communication skills.
• Familiarity with PowerPoint, Word, Excel, Outlook and Zoom.
• Ability to manage multiple tasks and tight deadlines.
• Proactive approach and ability to work independently or as part of a team.
• Willingness to learn and develop the role responsibilities.

Responsibilities

• Organising and coordinating in-person and virtual client events including workshops and webinars from inception to follow-up.
• Managing podcast logistics, such as scheduling, contributor communication and recording sessions, in close collaboration with the Podcast Coordinator.
• Supporting larger events with speaker management, sponsorship administration and liaising with suppliers.
• Providing onsite support at UK events to ensure professional and seamless delivery.
• Maintaining detailed documentation, attendance and post-event reports.
• Collaborating with internal teams, external partners and finance to meet deadlines and deliver high standards.

Skills

Event coordination

Negotiation

Communication

Multitasking

Independent working

Learning mindset

Tools

PowerPoint

Word

Excel

Outlook

Zoom

Job description

Aurora is seeking a Temporary Events Coordinator based in Oxford to support a dynamic events team. You will organise in-person and virtual client events, manage logistics from inception to follow-up, and ensure high delivery standards.

You'll coordinate podcast logistics, speaker management and liaise with suppliers, internal teams and finance to meet deadlines. A proactive, detail‑oriented approach and strong communication skills are essential for success in this role.