Events Coordinator

New Appointments Group; Broadstairs; Hybrid; GBP 24,000 - 36,000; Full time

Job summary

New Appointments Group is seeking an experienced Events Coordinator to support planning and delivery of commercial and corporate events for business clients, with a focus on event logistics and onsite execution. The role is hybrid, based in Thanet, with regular office attendance for team meetings.

You will coordinate end-to-end logistics, liaise with venues and suppliers, manage budgets, and help deliver engaging events while occasionally travelling internationally (3–4 times per year).

Qualifications

• Experience in event coordination or event management.
• Strong knowledge of event logistics, supplier coordination and onsite delivery.
• Excellent organisational and administrative skills, with strong attention to detail.
• Willing and able to travel internationally, usually 3 to 4 times a year.
• Flexible to attend events and work outside standard office hours when required.

Responsibilities

• Coordinate end-to-end event logistics, working with venues, suppliers and the wider team to ensure everything is organised and in place.
• Liaise with venues and suppliers, including caterers and equipment providers, obtaining quotations and negotiating costs.
• Manage event budgets, cost sheets, payments and key deadlines.
• Coordinate registrations, final numbers and event requirements, ensuring accurate event plans and working documents are prepared.
• Take a hands‑on role in onsite event delivery, overseeing set‑up, suppliers, staff and the smooth running of events.
• Coordinate social events, venue visits and site inspections as required.
• Work with the Communications Team on branding, promotional materials and event requirements.

Skills

Event coordination

Budget management

Stakeholder liaison

Attention to detail

Time management

Job description

Events Coordinator

Location: Hybrid, based in Thanet, with regular office attendance for team meetings

Hours: Monday to Friday, 9am to 5pm

Travel: International travel required, usually 3 to 4 times a year

We are looking for an experienced Events Coordinator to support the planning and delivery of commercial and corporate events for business clients, with a key focus on event logistics and onsite delivery.

Please note: Candidates should be based near Thanet within a reasonable commuting distance.

Key Responsibilities

• Coordinate end-to-end event logistics, working with venues, suppliers and the wider team to ensure everything is organised and in place.
• Liaise with venues and suppliers, including caterers and equipment providers, obtaining quotations and negotiating costs.
• Manage event budgets, cost sheets, payments and key deadlines.
• Coordinate registrations, final numbers and event requirements, ensuring accurate event plans and working documents are prepared.
• Take a hands‑on role in onsite event delivery, overseeing set‑up, suppliers, staff and the smooth running of events.
• Coordinate social events, venue visits and site inspections as required.
• Work with the Communications Team on branding, promotional materials and event requirements.

Person Specification

• Previous experience in event coordination or event management.
• Strong knowledge of event logistics, supplier coordination and onsite delivery.
• Excellent organisational and administrative skills, with strong attention to detail.
• Proven ability to manage suppliers, budgets, costs and deadlines.
• Willing and able to travel internationally, usually 3 to 4 times a year.
• Flexible to attend events and work outside standard office hours when required.

We are committed to fostering a diverse and inclusive environment in line with the Equality Act 2010. All qualified applicants will be considered regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.