Temporary Administrator

CC Cousins Ltd; Upper Upnor; On-site; GBP 24,000 - 29,000; Full time

Job summary

CC Cousins Ltd in Medway City Estate, Rochester, is seeking a Temporary Administrator to join our busy office team. This full-time role supports engineers, Contracts Manager and operational staff, ensuring smooth job progression and accurate records.

A strong IT user with organisational skills will thrive in this environment. The role includes coordinating workloads, updating job information, managing inventory, and liaising with suppliers and clients.

Qualifications

• Proven experience in administration.
• Strong IT skills and Excel proficiency.
• Excellent written and verbal communication.
• Ability to manage multiple tasks in a busy environment.
• Experience in facilities management or construction is advantageous but not essential.

Responsibilities

• Provide day-to-day administrative support to engineers and the Contracts Manager.
• Assist with planning and coordination of engineer workloads.
• Keep track of client works and ensure jobs progress as required.
• Update internal systems and records with accurate job information.
• Monitor outstanding works and follow up with engineers where necessary.
• Assist with raising and updating jobs on our Job Logic CRM/CAFM system.
• Maintain accurate records of completed and outstanding works.
• Manage and maintain inventory records, including stock levels and materials.
• Track materials and equipment issued to engineers.
• Assist with ordering materials and ensuring engineers have equipment.
• Liaise with suppliers, engineers, clients and subcontractors when required.
• Assist the Contracts Manager with general administration and reporting.
• Prepare spreadsheets, reports and other documentation.
• Monitor emails and respond to enquiries in a professional and timely manner.
• Help ensure client works are kept up to date and completed within timescales.
• General office administration and other duties to support the operational team.

Skills

Admin experience

Microsoft Office

Attention to detail

Communication skills

Organisation

Tools

Job Logic CRM/CAFM

MS Excel

Job description

Temporary Administrator

Immediate Start Essential

Full-Time Monday to Friday
Location: Medway City Estate, Rochester
Company: CC Cousins
Salary: 26,500 per annum equivalent / hourly rate depending on experience
Temporary Position

About the Role

CC Cousins is looking for a Temporary Administrator to join our busy and friendly office team.

This is a varied administrative role supporting our engineers, Contracts Manager and wider operations team. You will play an important part in keeping jobs moving, ensuring engineers have the information and materials they need, maintaining accurate records and keeping track of works being completed for our clients.

This would suit someone who is organised, practical, confident using IT and able to manage several tasks at once in a busy working environment.

Key Responsibilities

• Provide day-to-day administrative support to engineers and the Contracts Manager
• Assist with the planning and coordination of engineer workloads
• Keep track of client works and ensure jobs are progressing as required
• Update internal systems and records with accurate job information
• Monitor outstanding works and follow up with engineers where necessary
• Assist with raising and updating jobs on our Job Logic CRM/CAFM system
• Maintain accurate records of completed and outstanding works
• Manage and maintain inventory records, including stock levels and materials
• Track materials and equipment issued to engineers
• Assist with ordering materials and ensuring engineers have the equipment required for their jobs
• Liaise with suppliers, engineers, clients and subcontractors when required
• Assist the Contracts Manager with general administration and reporting
• Prepare spreadsheets, reports and other documentation
• Monitor emails and respond to enquiries in a professional and timely manner
• Help ensure client works are kept up to date and completed within required timescales
• General office administration and other duties to support the operational team

About You

We are looking for someone who is reliable, organised and proactive, with the ability to work in a busy environment where priorities can change throughout the day.

You will ideally have:

• Previous administration experience
• Good written and verbal communication skills
• A confident and professional telephone manner
• Good knowledge of Microsoft Office, particularly Excel, Outlook and Word
• The ability to maintain accurate records and work with spreadsheets
• The confidence to communicate with engineers, managers, suppliers and clients
• The ability to prioritise workload and meet deadlines
• A practical and common-sense approach to problem solving
• The ability to work independently while also being a strong team player

Experience within facilities management, construction, engineering or a similar operational environment would be advantageous but is not essential.

About CC Cousins

CC Cousins is an established facilities maintenance company providing a wide range of reactive, planned and project maintenance services to commercial and retail clients across the South of England.

Our teams cover multiple trades and services, including electrical, plumbing, drainage, building fabric, civils, grounds maintenance and small works.

If you're organised, reliable, hardworking and enjoy being part of a busy team, we'd love to hear from you.