Office Administrator

Innovo Global Talent; East Midlands; On-site; GBP 21,000 - 30,000; Full time

Job summary

Innovo Global Talent is seeking an organised Office Administrator to support the day-to-day running of our Manchester office. You will liaise with colleagues, customers, and visitors, manage communications, and help maintain efficient administrative processes across the business.

The role requires strong Microsoft Office skills, excellent communication, and a proactive, detail-oriented approach to multitasking in a fast-paced environment.

Qualifications

• Strong Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint.
• Excellent written and verbal communication skills.
• Strong organisational and time-management abilities.
• High attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Professional and personable approach.

Responsibilities

• Provide general administrative support to the wider business.
• Manage incoming telephone calls, emails, and correspondence.
• Maintain accurate records, databases, and filing systems.
• Coordinate meetings, book meeting rooms, and arrange travel when required.
• Prepare documents, reports, presentations, and correspondence.
• Order and maintain office supplies and equipment.
• Process invoices, purchase orders, and expenses where required.
• Support HR activities such as onboarding new employees and maintaining personnel records.
• Assist with event planning and office activities.
• Welcome visitors and ensure a professional front-of-house experience.
• Handle confidential information with discretion and professionalism.
• Support other departments with ad-hoc administrative tasks.

Skills

MS Office suite

Communication skills

Organisation & time management

Attention to detail

Independent worker

Team collaboration

Tools

CRM systems

ERP systems

HR systems

Job description

About the Role

We are looking for a highly organised and proactive Office Administrator to support the day-to-day running of our Manchester office. This is a varied position that will play a key role in ensuring administrative processes run smoothly while providing support to colleagues, customers, and visitors.

The successful candidate will be a confident communicator with excellent organisational skills, capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide general administrative support to the wider business.
• Manage incoming telephone calls, emails, and correspondence.
• Maintain accurate records, databases, and filing systems.
• Coordinate meetings, book meeting rooms, and arrange travel when required.
• Prepare documents, reports, presentations, and correspondence.
• Order and maintain office supplies and equipment.
• Process invoices, purchase orders, and expenses where required.
• Support HR activities such as onboarding new employees and maintaining personnel records.
• Assist with event planning and office activities.
• Welcome visitors and ensure a professional front-of-house experience.
• Handle confidential information with discretion and professionalism.
• Support other departments with ad-hoc administrative tasks.

Skills & Experience

Essential

• Strong Microsoft Office skills, particularly Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong organisational and time-management abilities.
• High attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Professional and personable approach.

Desirable

• Experience using CRM, ERP, or HR systems.
• Previous experience in an administrative, office support, or coordinator role is beneficial but not mandatory
• Previous experience supporting multiple departments.
• Experience in a manufacturing, engineering, or professional services environment.

Personal Attributes

• Positive and proactive attitude.
• Reliable and dependable.
• Strong problem-solving skills.
• Adaptable and willing to take on new challenges.
• Excellent interpersonal skills with a customer-focused mindset.

If you are an organised individual who enjoys supporting a busy team and helping an office run efficiently, we'd love to hear from you!