Office Administrator

Innovo Global Talent; Manchester; Presencial; GBP 21.000 - 30.000; Jornada completa

Descripción de la vacante

Innovo Global Talent in Manchester is seeking an organised Office Administrator to support the day-to-day operations of the Manchester office, coordinating meetings, processing invoices, and handling front-of-house duties. You will maintain records, assist HR onboarding, manage correspondence, and help with events, while delivering a professional and friendly experience to visitors and colleagues.

The role requires strong MS Office, excellent communication, attention to detail, and the ability

Formación

• Proven ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong Microsoft Office skills including Outlook, Word, Excel and PowerPoint.
• High attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Professional and personable approach.

Responsabilidades

• Provide general administrative support to the wider business.
• Manage incoming telephone calls, emails, and correspondence.
• Maintain accurate records, databases, and filing systems.
• Coordinate meetings, book meeting rooms, and arrange travel.
• Prepare documents, reports, presentations, and correspondence.
• Order and maintain office supplies and equipment.
• Process invoices, purchase orders, and expenses where required.
• Support HR activities such as onboarding new employees and maintaining personnel records.
• Assist with event planning and office activities.
• Welcome visitors and ensure a professional front-of-house experience.
• Handle confidential information with discretion and professionalism.
• Support other departments with ad-hoc administrative tasks.

Conocimientos

MS Office

Outlook

Communication

Organisational skills

Attention to detail

Teamwork

Independent work

Professional demeanour

Herramientas

CRM systems

ERP systems

HR systems

Descripción del empleo

About the Role

We are looking for a highly organised and proactive Office Administrator to support the day-to-day running of our Manchester office. This is a varied position that will play a key role in ensuring administrative processes run smoothly while providing support to colleagues, customers, and visitors. The successful candidate will be a confident communicator with excellent organisational skills, capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide general administrative support to the wider business.
• Manage incoming telephone calls, emails, and correspondence.
• Maintain accurate records, databases, and filing systems.
• Coordinate meetings, book meeting rooms, and arrange travel when required.
• Prepare documents, reports, presentations, and correspondence.
• Order and maintain office supplies and equipment.
• Process invoices, purchase orders, and expenses where required.
• Support HR activities such as onboarding new employees and maintaining personnel records.
• Assist with event planning and office activities.
• Welcome visitors and ensure a professional front-of-house experience.
• Handle confidential information with discretion and professionalism.
• Support other departments with ad-hoc administrative tasks.

Skills & Experience

Essential

• Strong Microsoft Office skills, particularly Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong organisational and time-management abilities.
• High attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Professional and personable approach.

Desirable

• Experience using CRM, ERP, or HR systems.
• Previous experience in an administrative, office support, or coordinator role is beneficial but not mandatory
• Previous experience supporting multiple departments.
• Experience in a manufacturing, engineering, or professional services environment.

Personal Attributes

• Positive and proactive attitude.
• Reliable and dependable.
• Strong problem-solving skills.
• Adaptable and willing to take on new challenges.
• Excellent interpersonal skills with a customer-focused mindset.

If you are an organised individual who enjoys supporting a busy team and helping an office run efficiently, we'd love to hear from you