Office Manager for Central Manchester - Hybrid

GMA Consulting; Lancashire; Hybrid; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

GMA Consulting is seeking an organised Office Manager/PA to join the Business Support and Central Services Team in Manchester. You will manage busy diaries, draft documents and coordinate meetings for colleagues across the UK.

The role requires two years’ experience in a similar-level role, strong IT skills, and a proactive, people-focused approach. Hybrid working with two days in Manchester is offered, with responsibility for front-of-house and board liaison.

Qualifications

• Two years of experience in a similar-level role, including diary management.
• Strong time management and the ability to prioritise, organise workload and plan ahead.
• Clear written and verbal communication, good numeracy and close attention to detail.
• IT confidence to support meeting set-up.
• Intermediate Microsoft Office skills including Word, Excel, PowerPoint, Outlook and MS Forms.
• Willingness to keep learning and developing.

Responsibilities

• Manage directors' diaries, arrange, reschedule and confirm appointments.
• Handle calls, take accurate messages and liaise with clients.
• Arrange internal and external meetings, lunches and dinners.
• Draft, format and distribute documents using Word, Excel and PowerPoint.
• Coordinate signatures, courier documents and signing via DocuSign.
• Organise travel mainly within the UK in line with policy.
• Schedule trustee and subcommittee meetings up to two years ahead.
• Support with expense claims, hospitality logs and annual applications.
• Take minutes for committees or working groups with directors.
• Carry out ad hoc projects as directed by directors or Head of Business Support.
• Liaise with the serviced office provider on office changes with Head of Business Operations.
• Welcome colleagues and guests; manage security passes, rooms and refreshments.
• Health and safety tours.
• Support admin for new starters and leavers; share responsibility for switchboard.

Skills

Diary management

Time management

Communication skills

Interpersonal skills

Office coordination

Project support

Tools

Word

Excel

PowerPoint

Outlook

MS Forms

DocuSign

Job description

Are you an organised Office Manager/Personal Assistant who enjoys managing busy diaries, building relationships and keeping things running smoothly?

My client is looking for an outgoing, confident and sociable Office Manager to join their Business Support and Central Services Team in Manchester,

The successful candidate will be provide professional secretarial, administrative and project support to multiple colleagues based both in Manchester and across the UK.

Reporting to the Business Support Team Lead, the successful candidate will work alongside EA/PA and office management colleagues to deliver friendly, professional support across the business.

You'll be a key Manchester office contact and provide cover for your Business Support colleagues when needed.

The role is busy, varied and will include

• Manage directors' diaries, arranging, rescheduling and confirming appointments
• Handle calls, take accurate messages and liaise with clients.
• Arrange internal and external meetings, lunches and dinners.
• Draft, prepare, format and distribute documents for directors and scheme-related colleagues, using Word, Excel and PowerPoint.
• Coordinate wet-ink and electronic signatures, courier documents, maintain the deed-signing spreadsheet and arrange signing through DocuSign.
• Organise travel, mainly within the UK, in line with company policies.
• Liaise with senior management and Boards to schedule trustee and subcommittee meetings up to two years ahead.
• Support with expense claims, hospitality logs, records and annual applications where required.
• Minutes for committees or working groups involving directors.
• Carry out ad hoc projects as directed by directors, the Office Manager or Head of Business Support
• Liaise with the serviced office provider on office changes alongside the Head of Business Operations;
• Welcome colleagues and guests; and arrange security passes, meeting rooms and refreshments.
• Health and safety tours
• Support administration for new starters and leavers
• Share responsibility for switchboard.

Hours are 9am-5pm, with hybrid working and a minimum of two days each week in the Manchester office.

I am interested to hear from candidates who can demonstrate

• At least two years' experience in a similar-level role, including diary management
• Strong time management: the ability to prioritise, organise your workload and plan ahead
• Clear written and verbal communication, good numeracy and close attention to detail
• The ability to build rapport with internal and external clients, and the IT confidence to support meeting set-up.
• Intermediate Microsoft Office skills, including Word, Excel, PowerPoint, Outlook and MS Forms.
• Intermediate skills in Adobe, DocuSign, HR and expenses systems, and document management tools.
• A reliable, responsible approach, taking ownership of projects through to completion
• Self-motivation, a collaborative team approach, tact and diplomacy, and a positive, flexible 'can do' attitude.
• A willingness to keep learning and developing.

This is a great role for someone who likes to be kept busy and is a proactive self starter