Technical Coordinator

Morson Edge; Coventry; On-site; GBP 32,000 - 42,000; Full time

Job summary

BAE Systems is seeking a proactive Technical Coordinator to join the Coventry site on a 12-month, fully on-site contract. You will support administration and stakeholder coordination within the Business Operations Team, ensuring smooth daily operations and professional liaison with internal and external partners.

Key duties include coordinating meetings, managing communications and documentation, arranging IT accounts for new starters, and using SAP for purchasing and budget tracking.

Qualifications

• Experience in administration, office management, facilities coordination or a similar office-based role
• Strong organisational skills and excellent attention to detail
• Confident communication skills, with the ability to manage stakeholder relationships professionally
• Ability to prioritise tasks and manage competing deadlines
• Proficiency in Microsoft Office applications including Word, Excel and PowerPoint.

Responsibilities

• Provide efficient administrative and coordination support with the security team.
• Support site facilities management.
• Act as professional first point of contact for internal and external stakeholders.
• Manage communications, information and documentation accurately.
• Coordinate meetings, actions and follow-up activities.
• Maintain organised records and share information with the appropriate teams.
• Build positive working relationships with stakeholders at all levels.
• Arrange IT accounts for new starters.
• Be responsible for desk allocation and desk plan management.
• Manage shared inboxes effectively.
• Use SAP to carry out purchasing activities and monitor budgets.
• Support the wider team with general administration and coordination tasks.

Skills

Organisation

Communication

Time management

Attention to detail

Tools

SAP

Microsoft Office

Job description

An exciting role has arisen to work as a Technical Coordinator on behalf of our client BAE Systems to support administration and stakeholder coordination in Coventry. This is an initial 12-month contract offering a fully on-site working environment in a front of house-facing role with the Business Operations Team.

Key Responsibilities:

• Providing efficient administrative and coordination support including working closely with the security team
• Support the management of site facilities
• Acting as a professional first point of contact for internal and external stakeholders including coordinating with the security teams
• Managing communications, information and documentation accurately and effectively
• Coordinating meetings, actions and follow-up activities to support operational delivery
• Maintaining organised records and ensuring information is shared with the appropriate teams
• Building positive working relationships with stakeholders at all levels
• Order and arrange IT accounts in readiness for new starters
• Be responsible for desk allocation and managing the desk plan for the office
• Manage shared inboxes effectively
• Use SAP to carry out purchasing activities and keep track of budgets
• Supporting the wider team with general administration and coordination tasks as required

Job Requirements:

• Experience in administration, office management, facilities coordination or a similar office-based role
• Strong organisational skills and excellent attention to detail
• Confident communication skills, with the ability to manage stakeholder relationships professionally
• Ability to prioritise tasks and manage competing deadlines
• Proficiency in Microsoft Office applications including Word, Excel and PowerPoint.

We are seeking a proactive, multi-tasker with excellent communication skills who is able to prioritise and deal with reactive tasks whilst following policies and processes. Previous experience working in a defence environment would be an advantage.