Team Coordinator

MHP Group; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

An established industry player is seeking a Team Coordinator to support its Corporate Advisory & Capital Markets team. This role involves diary management, administrative support, and ensuring smooth operations for client engagements. The ideal candidate will possess strong organizational skills, a proactive attitude, and a keen interest in public relations. With a dynamic team and a commitment to professional growth, this position offers an exciting opportunity to contribute to impactful communications strategies in a collaborative environment.

Benefits

25 days holiday allowance

Matched pension contributions

Life Assurance

Private Medical Insurance

Employee Assistance Programme

Season ticket loans

Cycle to work scheme

Access to Learning Academy

Work from Anywhere one week per year

Qualifications

• Previous experience in a similar administrative role is essential.
• Strong administration and communication skills, both verbal and written.

Responsibilities

• Provide PA and administrative support to the Head of Corporate Advisory & Capital Markets.
• Coordinate logistics for client meetings and events.

Skills

Administrative Support

Diary Management

Communication Skills

Organizational Skills

Public Relations

Education

Experience in Similar Role

Job description

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MHP Group is the integrated communications agency built for the Networked Age – a world that’s increasingly connected, complex, polarised and activist.

We lead the way in the application of behavioural science to solve communications challenges. We create strategies and multichannel campaigns to engage every audience, from consumer to policy maker, and from stakeholder to shareholder.

With 230 experts in London, we are trusted by many of the world’s leading businesses and brands.

Our specialist teams include Brand & Reputation, Corporate Advisory & Capital Markets, Public Affairs, Strategic Media, Crisis & Risk, Change & Employee Engagement, Health, Financial Services, Technology, Studio, Mischief and La Plage.

Role overview

This is an integral part of the central Support Team with primary responsibility for supporting the Head of Corporate Advisory & Capital Markets and wider CACM team. As well as assisting the other Team Co-ordinators, providing cover during holiday periods and general duties as directed by the PA to CEO.

As a Team Coordinator at MHP Group, you will:

Provide PA and administrative support to the Head Corporate Advisory & Capital Markets:

• Diary management for Head of Corporate Advisory & Capital Markets
• Administrative support including but not limited to booking meetings, travel logistics and PowerPoint creation for internal and external meetings
• Processing expenses and weekly timesheets

Provide ad-hoc administrative and operational support to the wider team. This role will support the effective delivery of client service, marketing activity and day-to-day operations of the practice.

• Providing administrative support to client teams; including but not limited to:
• Coordinating logistics prior to and during client meetings and client events. In some cases, attending events to ensure a smooth running and provide on-hand support
• Scheduling external meetings
• Binding bulk documents for client pitches / and meetings
• Booking travel and logistics
• Proactively request from the team any special requirements for meetings and organise any catering or ad-hoc requests
• Maintaining internal documents with the relevant and up to date information, including client lists, staff biographies, internal meetings rota, holiday tracker etc
• Assist with renewal of subscriptions on behalf of the CACM team
• Support on recruitment by diarising interviews and assisting with the onboarding of new members of staff within the team
• Ad-hoc support for people aspect of team (buying event gifts and cards, ordering and organising food/drink for team socials/monthly meeting)

Shared responsibility alongside the Support Team of the day-to-day running of the office; including but not limited to:

• Managing the incoming switchboard calls and directing them to the relevant person or passing on a message
• Provide cover for PA to CEO during weekly non-working day / annual leave
• Helping to keep the office tidy and presentable / client ready, including meeting room checks throughout the day
• Ensuring the TVs are switched on, on the office floor
• Keeping stationary and printers replenished
• Managing the weekly drinks trolley

You will:

• Have previous experience in a similar role
• Be interested in public relations
• Be friendly and approachable with strong administration and communication skills, both verbally and written
• Be proactive, extremely organised with excellent attention to detail
• Have a professional attitude and the ability to build strong working relationships

And in return, we offer:

• Excellent starting salary with annual reviews
• 25 days holiday allowance (+ bank holidays), a day off to celebrate your Birthday, ‘Time4U’ every month and office Christmas closure
• Matched pension contributions (up to 5%)
• Life Assurance
• Private Medical Insurance
• Employee Assistance Programme
• Season ticket loans and Cycle to work scheme
• Access to our Learning Academy to support your career and personal growth
• Hybrid (up to 3 days remote working per week)
• ‘Work from Anywhere’ one week per year

Click here to see the full list of Our benefits - MHP Group (teamtailor.com)

Here at MHP Group, we are committed to creating an inclusive and a diverse workforce.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Public Relations and Communications Services

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