Production Team Coordinator

Moonbug Entertainment; London; On-site; GBP 31,000 - 34,000; Full time

Job summary

An established industry player is seeking a dynamic Production Team Coordinator to provide essential support across their London and LA teams. This role involves coordinating administrative tasks, managing diaries, and facilitating communication between internal teams and external partners. You will play a critical role in ensuring the smooth operation of production processes while also supporting the onboarding of new talent. With a focus on organization and proactive problem-solving, this position offers a unique opportunity to contribute to exciting projects in the media and entertainment industry. Join a vibrant team and make a meaningful impact in a collaborative environment.

Benefits

Free Private Healthcare

Enhanced Maternity and Paternity leave

Matched 5% pension scheme

Free yoga/fitness wellbeing classes

Free weekly lunch

Friday drinks @ 4pm

Qualifications

• Proven experience in production support or administrative role.
• Strong proficiency in database management and Microsoft Office Suite.

Responsibilities

• Support VP, Production with administrative tasks and meeting coordination.
• Organize production-related documents and ensure easy access.

Skills

Organizational Skills

Time Management

Communication Skills

Database Management

Microsoft Office Suite

Education

1+ years in production support or administrative role

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

The Role:

The Production Team Coordinator is responsible for departmental support across the Production team in London and LA. Reporting directly to the VP, Production the role will support with general administrative tasks, undertaking various projects and reporting back to the VP, Production to support the successful running of the department on critical projects and IP streams.

The Role:

The Production Team Coordinator is responsible for departmental support across the Production team in London and LA. Reporting directly to the VP, Production the role will support with general administrative tasks, undertaking various projects and reporting back to the VP, Production to support the successful running of the department on critical projects and IP streams.

London, Camden | Office based | Benefits including Free Private Healthcare, Enhanced Maternity and Paternity leave, matched 5% pension scheme, free yoga/fitness wellbeing classes, free weekly lunch and Friday drinks @ 4pm

Key responsibilities:

• Reporting directly to VP, Production and supporting with meeting generation, attendance, note taking, ensuring follow up
• General departmental coordination to support team members with individual, as well as team, tasks, meetings and follow up.
• Diary management and admin support (expenses etc.) for Studios management team in London
• Work with management team to implement databases, trackers and reporting across Production
• Organise and maintain production-related documents, contracts, and other important information. Ensure easy access and retrieval of files.
• Liaise effectively with internal teams (e.g., production, creative, legal) and external partners. Facilitate clear and concise communication across all stakeholders.
• Support management team with creation of studio supporting and onboarding documentation, filing systems etc to enhance standardisation
• Proactively identify and address potential administrative or logistical challenges to ensure smooth production operations.
• Supporting the talent team on onboarding of new talent including interns and work experience
• Creation and updating of department presentations and decks
• Supporting the coordination of Studios events (breakfasts, lunches etc.)
• Other general admin support and ad hoc project tasks
  
  
  

Requirements

• 1+ years' proven experience in an production support or administrative role within the media/entertainment industry
• A good understanding of production processes and terminology
• Excellent organisational and time-management skills, with the ability to prioritise tasks and meet deadlines.
• Strong proficiency in database management and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• A proactive and solutions-oriented approach.
• Ability to work independently and as part of a team.
• Discretion and the ability to handle confidential information.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Marketing, Public Relations, and Writing/Editing

• Industries

  Technology, Information and Internet

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