Team Coordinator - Executive Search Firm

Bain and Gray; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

An exciting opportunity awaits at a boutique executive search firm in the heart of the West End! This newly created Team Coordinator role is perfect for a bright graduate or someone early in their career. You will support partners and associates by managing the search process, coordinating client and candidate interactions, and creating polished documents. With genuine potential for progression, this role offers a chance to grow your career in a dynamic environment. If you're organized, detail-oriented, and eager to learn, this position could be the perfect fit for you!

Benefits

Hybrid working arrangements

Discretionary bonus scheme

Qualifications

• Recent university graduates or second-jobbers are encouraged to apply.
• Strong communication skills and attention to detail are essential.

Responsibilities

• Manage end-to-end search processes, including scheduling and document creation.
• Serve as the primary point of contact for client and candidate interactions.

Skills

Attention to Detail

Written Communication

Verbal Communication

Project Management

Stakeholder Management

Education

University Degree

Tools

PowerPoint

Talent Relationship Management (TRM) system

Job description

Team Coordinator - Executive Search Firm

If you haven’t heard from us within 48 hours of submitting your CV, unfortunately, your application has not been successful this time. Please keep an eye on our website for new roles that are added daily.

Job Description

We are offering a career-boosting opportunity for a bright, recent university graduate or a second-jobber at a lovely boutique executive search firm based in the heart of the West End. This is a newly created role to support the partners and associates at our growing firm. As a Team/Search Coordinator, you will manage the end-to-end search process, including calendar management, scheduling interviews and meetings, creating pitch decks (PowerPoint), and acting as a key point of contact for stakeholders at all levels.

We have worked closely with this client before, so there is genuine potential for progression and career development—an exciting opportunity to grow your career and work hard!

• Create polished client-facing documents, such as pitch decks, progress reports, and CVs.
• Manage search mandates and ensure proper information flow within our Talent Relationship Management (TRM) system by setting up new searches, maintaining and updating candidate and client profiles, logging meetings, and organizing notes.
• Apply a project management approach to oversee timelines, prioritize tasks, and ensure deliverables are met on schedule.
• Format, edit, and create professional CVs and bios for candidate submissions.
• Conduct candidate research and market mapping to support search efforts.
• Lead post-search debriefs to assess outcomes and summarize key takeaways.

Client & Candidate Coordination:

• Serve as the primary point of contact for all client and candidate interactions, utilizing project management principles to streamline scheduling, manage priorities, and ensure seamless coordination.
• Schedule and coordinate meetings between clients and candidates.
• Prepare materials for client meetings, attend calls, and actively track action items and follow-up tasks.
• Manage the logistics of candidate interviews, addressing last-minute changes as needed.
• Coordinate travel and accommodation arrangements for candidates, working with travel agents to finalize details.

Candidate Attributes:

• High attention to detail
• Strong written and verbal communication skills
• Ability to work well under tight deadlines
• Confident, charming, and friendly demeanor
• Willingness to learn and develop your career
• B2B and stakeholder management experience

Additional Information:

• Core hours: 8:30 AM - 6:00 PM
• Hybrid working arrangements offered
• Discretionary bonus scheme

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity, and inclusion strategy.

Bain and Gray specializes in PA and administrative recruitment across London. Typical roles include Receptionists, Team Assistants, Office Managers, PAs, and EAs across various sectors. As a boutique agency, we are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please contact your consultant directly.

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