Team Coordinator

Bain and Gray; London; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

An exciting opportunity awaits at a boutique executive search firm in the vibrant West End. As a Team/Search Coordinator, you will play a crucial role in managing the search process, from scheduling interviews to creating polished client documents. This position offers genuine career progression and the chance to develop your skills in a supportive environment. With a focus on attention to detail and strong communication skills, you will coordinate client and candidate interactions while applying project management principles to ensure smooth operations. Join a firm that values diversity and is committed to fostering your career growth.

Benefits

Discretionary Bonus Scheme

Hybrid Working

Core Working Hours: 8:30-6pm

Qualifications

• Recent university graduate or second-jobber preferred.
• Experience in B2B and stakeholder management is a plus.

Responsibilities

• Manage end-to-end search processes, including scheduling and document creation.
• Serve as primary contact for client and candidate interactions.
• Conduct candidate research and oversee timelines.

Skills

Attention to Detail

Written Communication

Verbal Communication

Project Management

Stakeholder Management

IT Skills (PowerPoint, Excel)

Education

University Degree

Tools

PowerPoint

Excel

Talent Relationship Management (TRM) System

Job description

JGA17008
Location: West end
Team/Search Coordinator

A career-boosting opportunity has arisen for a bright, recent university graduate or a second-jobber at a lovely boutique executive search firm based in the heart of the West End. This is a newly created role to support partners and associates at the growing firm. As a Team/Search Coordinator, you will manage the end-to-end search process, including calendar management, scheduling interviews and meetings, creating pitch decks (PowerPoint), and acting as a key point of contact for stakeholders at all levels.

We have worked closely with this client before, so we know there is genuine progression and career development – an exciting opportunity to grow your career and work hard!

Search Execution, Administrative & Research Support:

• Create polished client-facing documents, such as pitch decks, progress reports, and CVs.
• Manage search mandates and ensure proper information flow in our Talent Relationship Management (TRM) system, including setting up new searches, maintaining candidate and client profiles, logging meetings, and organizing notes.
• Apply project management principles to oversee timelines, prioritize tasks, and ensure deliverables are met on schedule.
• Format, edit, and create professional CVs and bios for candidate submissions.
• Conduct candidate research and market mapping to support search efforts.
• Lead post-search debriefs to assess outcomes and summarize key takeaways.

Client & Candidate Coordination:

• Serve as the primary point of contact for all client and candidate interactions, utilizing project management principles to streamline scheduling, manage priorities, and ensure seamless coordination.
• Schedule and coordinate meetings between clients and candidates.
• Prepare materials for client meetings, attend calls, and track action items and follow-up tasks.
• Manage the logistics of candidate interviews, addressing last-minute changes as needed.
• Coordinate travel and accommodation arrangements for candidates, working with travel agents to finalize details.

Candidate Attributes:

• High attention to detail
• Strong written and verbal communication skills
• Ability to work well under tight deadlines
• Confident, charming, and friendly demeanor
• Willingness to learn and develop your career
• B2B and stakeholder management experience
• Strong IT skills (PowerPoint, Excel, etc.)

Additional Information:

• Core hours: 8:30-6pm
• Hybrid working offered
• Discretionary bonus scheme

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity, and inclusion strategy.

Bain and Gray specialize in PA and administration recruitment across London. Typical roles include Receptionists, Team Assistants, Office Managers, PAs, and EAs across various sectors. As a boutique agency, we are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please contact your consultant directly.