Production Team Coordinator

Moonbug Entertainment; London; On-site; GBP 25,000 - 45,000; Full time

Job summary

An established industry player is seeking a Production Team Coordinator to join their dynamic team in London. This role is pivotal in ensuring smooth operations across the Production department, supporting the VP with administrative tasks and project coordination. You'll be involved in managing documents, liaising with internal and external teams, and enhancing production processes. If you have a passion for media and entertainment, along with strong organisational skills, this is an exciting opportunity to contribute to innovative projects in a vibrant work environment. Join a team that values creativity and collaboration, and make a real impact in the world of production!

Benefits

Free Private Healthcare

Enhanced Maternity and Paternity Leave

Matched 5% Pension Scheme

Free Yoga/Fitness Classes

Free Weekly Lunch

Friday Drinks at 4 PM

Qualifications

• 1+ years' experience in production support or administrative role.
• Strong proficiency in database management and Microsoft Office Suite.

Responsibilities

• Support VP, Production with meeting generation and note-taking.
• Manage diaries and provide admin support for the Studios management team.

Skills

Organisational Skills

Time Management

Communication Skills

Database Management

Microsoft Office Suite

Education

Experience in Production Support

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

The Role:

The Production Team Coordinator is responsible for departmental support across the Production team in London and LA. Reporting directly to the VP, Production the role will support with general administrative tasks, undertaking various projects and reporting back to the VP, Production to support the successful running of the department on critical projects and IP streams.

London, Camden | Office based | Benefits including Free Private Healthcare, Enhanced Maternity and Paternity leave, matched 5% pension scheme, free yoga/fitness wellbeing classes, free weekly lunch and Friday drinks @ 4pm

Key responsibilities:

• Reporting directly to VP, Production and supporting with meeting generation, attendance, note taking, ensuring follow up
• General departmental coordination to support team members with individual, as well as team, tasks, meetings and follow up.
• Diary management and admin support (expenses etc.) for Studios management team in London
• Work with management team to implement databases, trackers and reporting across Production
• Organise and maintain production-related documents, contracts, and other important information. Ensure easy access and retrieval of files.
• Liaise effectively with internal teams (e.g., production, creative, legal) and external partners. Facilitate clear and concise communication across all stakeholders.
• Support management team with creation of studio supporting and onboarding documentation, filing systems etc to enhance standardisation
• Proactively identify and address potential administrative or logistical challenges to ensure smooth production operations.
• Supporting the talent team on onboarding of new talent including interns and work experience
• Creation and updating of department presentations and decks
• Supporting the coordination of Studios events (breakfasts, lunches etc.)
• Other general admin support and ad hoc project tasks

• 1+ years' proven experience in an production support or administrative role within the media/entertainment industry
• A good understanding of production processes and terminology
• Excellent organisational and time-management skills, with the ability to prioritise tasks and meet deadlines.
• Strong proficiency in database management and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• A proactive and solutions-oriented approach.
• Ability to work independently and as part of a team.
• Discretion and the ability to handle confidential information.