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Team Assistant / PA

50 Sport

London

On-site

GBP 30,000 - 45,000

Full time

8 days ago

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Job summary

A leading creative and social media agency in sport seeks an Office & Facilities Support professional. The role involves managing office operations, providing PA support to the Co-Founders, and assisting with events. Ideal candidates will have experience in administrative roles and a knack for organization.

Benefits

23 days holiday (+ additional 1 day for each year of service capped at 5)

Quarterly Bonus

1 x paid Wellness Day off

Your birthday off

Paid 4-week sabbatical after 5 years’ service

Private health insurance (after probation)

Training and development budget

Onsite gym

Regular company socials

Qualifications

Prior experience in an administrative or facilities support role.
Proven experience supporting senior staff with PA duties.
Exposure to facilities management or office operations.

Responsibilities

Assist Facilities Manager with daily office operations.
Manage Co-Founders' diaries and travel arrangements.
Provide administrative support to the production team.

Skills

Organizational Skills

Communication

Confidentiality

50 Sport is a multi-award winning creative and social media agency in sponsorship and sport.

Our mission is to be the ultimate partner for rights holders and brands to win. We look to do that by building emotional connections through storytelling for a number of clients in sponsorship and sport. Our partner roster includes FIFA (incl. FIFA Women’s World Cup 2023 Australia and New Zealand), Ferrari Formula One Team, DHL Express, England Football, The Football Association, NBA, Shell, Qatar Airways, EPCR (Investec Champions Cup and Challenge Cup), and The British & Irish Lions to name a few.

Key Responsibilities:

Office & Facilities Support:

Assist the Facilities Manager with the daily running of the office, ensuring it remains organised, well-maintained, and conducive to a productive working environment.
Manage office inventory, including the ordering of supplies, ensuring the office is stocked with necessary materials and equipment.
Coordinate the maintenance and servicing of office equipment, liaising with service providers and IT support as needed.
Oversee the organisation of office space, including meeting room scheduling and ensuring meeting rooms are well-prepared with necessary equipment and catering.
Ensure health and safety protocols are followed, maintaining a clean and safe working environment.
Assist with the scheduling and coordination of office events and activities.

PA Support to the Co-Founders:

Manage the Co-Founders' diaries, coordinating appointments, meetings, and travel arrangements (both work and personal).
Organise and book global travel for the Co-Founders, ensuring all logistics are smooth and efficient.
Help with the preparation of materials for meetings, including agendas, presentations, and reports.
Attend key meetings when necessary, taking notes and following up on action items.

Event Support:

Help set up and run the company summer and Christmas parties.
Manage events in the office such as client events, award events, team get-togethers.
Assist with the supply of goods for the office for such events.

Production Team Support:

Provide administrative assistance to the production team, maintaining schedules, updating project documentation, and supporting logistical needs for production shoots.
Track project timelines and ensure that all key deliverables are met.
Assist with the coordination of production logistics, including booking equipment, travel, liaising with suppliers, and ensuring all required materials are in place.

General Office Management:

Ensure the office is fully stocked with necessary supplies, handling orders and keeping track of inventory.
Oversee post and courier arrangements, ensuring items are dispatched or received as required.
Manage office communications, including phone calls, emails, and internal mail.

About You:

Prior experience in an administrative or facilities support role, ideally within a creative or production environment.
Proven experience supporting senior staff, such as founders or senior managers, with PA duties.
Exposure to working in facilities management or supporting the daily operations of an office environment.
A demonstrated ability to maintain confidentiality, handle sensitive information, and manage tasks discreetly.
Experience with office maintenance and managing suppliers or contractors is beneficial.
Hybrid working with flexible working hours (3 Days in our offices required per week)
23 days holiday (+ additional 1 day for each year of service capped at 5)
Quarterly Bonus (payable against meeting or exceeding objectives)
1 x paid Wellness Day off (after probation)
Your birthday off
Agency Christmas close down
1 x paid volunteering day per year (after probation)
Paid 4-week sabbatical after 5 years’ service
Employee Assistance Programme
Private health insurance (after probation)
Training and development budget
Enhanced family leave policies
Referral awards (after probation)
Onsite gym
Regular company socials

We recognise the importance and power of diversity within our business and, as such, we ensure that our people processes are fair, transparent and promote equality of opportunity for all candidates. We do not discriminate based upon the grounds of gender, gender identity or expression, pregnancy, marital status, age, race, colour, ethnic background, nationality, disability, sexual orientation, religion, religious or similar belief. Every individual will be treated with respect. We are committed to providing reasonable accommodations for candidates in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know.

Seniority level

Seniority level
Mid-Senior level

Employment type

Employment type
Full-time

Job function

Job function
Administrative

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London, England, United Kingdom 6 days ago