Team Assistant

Asset Green; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading investment group is seeking a Team Assistant in London to provide essential administrative support. The role involves managing travel arrangements, handling payment processes, and acting as a point of contact for guests. Ideal candidates will possess strong organizational skills and a professional demeanor, fitting seamlessly into a collaborative environment.

Qualifications

• Experience in a Team Support function is essential.
• Ability to manage travel and accommodation.
• Professional and well-presented with a good phone manner.

Responsibilities

• Manage travel administration including bookings.
• Handle company payment cards and invoices.
• Act as the first point of contact for visitors.

Skills

Travel administration

Communication

Organizational skills

Multitasking

Relationship building

Job description

Asset Green (AG) is a UK-based privately owned strategic investment group with a successful track record of investment activities in Europe, Asia, Africa and the Middle East, with a pedigree and history going back over 100 years.

AG has developed a diversified portfolio of large-scale industrial and commercial businesses and investments across multiple sectors, with specialisms including renewable energy, agri-food and prime real estate.

We are currently recruiting for a Team Assistant to join the Business Support function in London, reporting to the Principle PA. This is a broad, hands-on role within a small support team that provides day-to-day administrative and business services within the organisation. This position will sit on the front desk at one of our Mayfair offices and have dual accountability for reception and general office management duties, as well as those of a Team Assistant for 5 people within the Organisational Leadership Group.

Responsibilities

• Travel administration: researching and booking flights and accommodation worldwide, VISA management, travel insurance, transfers and claims management
• Managing Company payment cards and statements, settling invoices, including services and utilities, ensuring all deadlines are met for scheduled payments
• Payment of personnel expenses and any other ad hoc business costs, keeping accurate records for internal reporting
• Booking meeting rooms/events (internal or external) for Leadership groups and external partners (including UK and foreign government officials)
• Answering, screening and gatekeeping incoming phone calls
• Receiving and sorting mail
• Acting as a first point of contact for the company, meeting and greeting guests, providing refreshment
• Coordinating and managing meeting rooms, calendars and diary invitations, including inventory and stock control
• Updating spreadsheets with personal and company’s data on a regular basis
• Office management: ordering stationery and weekly groceries for both offices, helping HR with equipment requests
• Managing payment cards and statements, settling invoices, including services and utilities
• Any other ad-hoc tasks such as property management support, booking of private appointments and events etc.

Requirements

• Experience in a Team Support function is essential, with exposure to full travel and accommodation management
• Additional languages considered advantageous
• Hard-working and positive attitude to work
• Able to build relationships and multi-task
• Willing to take on numerous ad-hoc responsibilities
• Well presented and professional with a good phone manner

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Venture Capital and Private Equity Principals

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