Team Assistant/PA

JR United Kingdom; London; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking an enthusiastic Administrator to support their team of consultants. This role offers a blend of office duties and the flexibility of home working, ensuring a great work-life balance. You will manage diaries, prepare meeting materials, and handle correspondence, all while embodying the company's values. If you are proactive, organized, and have a passion for administration, this is the perfect opportunity to contribute to a dynamic and employee-owned organization. Join a team that values your input and helps you grow in your career!

Qualifications

• Experience in PA/Secretarial and Administration roles is essential.
• Strong Excel experience is crucial; invoicing experience is a plus.

Responsibilities

• Manage consultant diaries and schedule meetings effectively.
• Prepare meeting materials and maintain accurate client records.
• Provide general office administration and support consultants.

Skills

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Communication Skills

Organisational Skills

Interpersonal Skills

Initiative

Pensions Knowledge

Teamwork

Education

GCSE English and Maths Grade C and above

Tools

Visio

Job description

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Are you an enthusiastic and organised individual with a passion for providing excellent administrative support? We have an exciting opportunity for an Administrator to join our client's team. As an Administrator, you will support a number of client delivery Consultants, ensuring smooth daily operations and efficient communication. With the flexibility of some home working, this role offers a great work-life balance. If you are motivated, dedicated, and ready to take on new challenges, this could be the perfect role for you!

Responsibilities:

• Manage consultant diaries, scheduling meetings and making arrangements.
• Handle internal and external post, ensuring all letters are acknowledged and forwarded to the appropriate provider.
• Assist consultants in preparing for meetings, including drafting agendas, collating papers, and issuing meeting packs.
• Prepare minutes templates and update action logs after meetings.
• Carry out quarterly tasks prior to meetings.
• Log and process invoices and monitor annual scheme budgets.
• Create meetings and upload papers to online portals.
• Liaise with providers and ensure all necessary documents are received in a timely manner.
• Support consultants in completing internal reports.
• Monitor correspondence from providers and pensions bodies.
• Answer incoming telephone calls and assist callers in the absence of the consultant.
• Provide general office administration, including filing and post duties.
• Maintain accurate client time records using our client's time-recording system.
• Collaborate effectively with team members, embodying our client's values.

Qualifications and Skills:

• Previous experience in PA/Secretarial and Administration roles.
• Basic knowledge of pensions is preferred but not essential, as training will be provided.
• Proficient in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Strong communication skills, both written and verbal.
• Excellent organisational and interpersonal skills.
• Professional and responsible attitude towards client interactions.
• Enthusiastic and proactive, with the ability to use your initiative.
• Team player who thrives in a small team environment.
• Strong excel experience is essential, experience with invoicing is a strong advantage

Other Requirements:

• GCSE English and Maths Grade C and above (or equivalent).
• Proficiency in Microsoft Office, including intermediate to advanced Excel and Word skills.
• Familiarity with PowerPoint and Visio software.

Join our client's dynamic and employee-owned organisation, where you will play a vital role supporting their team of consultants. If you are a motivated and organised individual with a keen eye for detail, apply now and become part of their success story!

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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