Team Assistant (Fluent German)

Tay Associates Ltd; City Of London; On-site; GBP 35,000 - 50,000; Full time

Job summary

Tay Associates Ltd is seeking an experienced German-speaking Team Assistant to join its London support team. You will provide high-quality EA and administrative support to senior executives across the UK and Europe, handling changing priorities in a fast-paced, international environment.

Responsibilities include complex diary management, travel planning, expenses processing, CRM maintenance, and assisting with events and projects.

Qualifications

• Experience as an Executive/Personal/Team Assistant in a fast-paced finance environment.
• Fluency in German and English is essential.
• Strong organisational and communication skills with attention to detail.

Responsibilities

• Complex diary management and meeting coordination across multiple time zones.
• Arrange extensive international travel and prepare detailed itineraries.
• Process expenses and card reconciliations; travel admin.
• Coordinate meetings, lunches, dinners and events with senior stakeholders.
• Maintain CRM data and support with projects and admin tasks.

Skills

German language

English language

Diary management

Travel arrangements

Meeting coordination

CRM

Microsoft Office

Stakeholder management

Tools

CRM

Microsoft Office

Job description

Tay Associates is partnering with a successful global asset management company to recruit an experienced German-speaking Team Assistant to join its established London support team.

This is an excellent opportunity for a highly organised and adaptable Assistant who enjoys variety, working with senior stakeholders and operating within a fast-paced, international environment.

Supporting senior executives and wider teams across the UK and Europe, you will provide high-quality EA and administrative support, often managing changing priorities and stepping across different teams as business needs require.

The Role

Responsibilities will include:

• Complex diary management and meeting coordination across multiple time zones
• Extensive international travel arrangements and detailed itinerary preparation
• Processing expenses, credit card reconciliations and travel-related administration
• Liaising confidently with senior executives, colleagues, clients and external contacts
• Coordinating internal and external meetings, lunches, dinners and events
• Preparing and formatting Word, Excel and PowerPoint documents
• Maintaining CRM information and ensuring accurate client and contact data
• Supporting visiting international executives
• Assisting with conferences, events and wider business initiatives
• Providing additional project and administrative support across the business

About You

You will have at least twoyears’ experience within an Executive Assistant, Personal Assistant, Team Assistant or senior administrative role, ideally gained within financial services, asset management, investment management, professional services or another fast-paced global corporate environment.

Fluency in both German and English is essential.

You will be confident, proactive and highly organised, with excellent attention to detail and the ability to move quickly between competing priorities. You should be comfortable supporting demanding senior stakeholders, using your own judgement and taking ownership rather than waiting for direction.

Strong Microsoft Office skills are required, alongside experience managing complex diaries, international travel and expenses. CRM experience would also be advantageous.

This would particularly suit an Assistant who enjoys being part of a collaborative support function, where no two days are the same and flexibility, resilience and a genuinely team-focused approach are valued.